DESMAN
Engineering, Planning,
Landscape Architecture
asnua Selembererie scan
REW HAMPSNIE’S OATE CITY 4S MILoNE & MACBROOM
Scope
Item # Description
Purpose
Assumptions
Page 9 of 20
5 - FINAL DELIVERABLES/ REPORT
SA Strategy Development
Create a PPT Version of
B
° Whole Report
Second Public Forum
oe Public Media Materials
5D Second Public Forum
5E Second Survey
5F — Implementation Plan
Prepare near (0-3 years), mid- (4-6 years), and long-term (7-10
year) recommendations for addressing issues defined under
Existing Conditions, through the Operational Assessment, or
during projections of Future Demand.
Consolidate all work to date into PPT detailing process and
recommendations to date.
Educate the general public regarding project progress through
the 2nd and 3rd phase
Outreach to general public to present draft strategies and
recommendations.
Capture feedback from the community regarding current
conditions.
Develop Implementation Plan for final recommended
strategies
Confidential
Recommendations will include a written narrative comprised of: 1) Identification of the
issue to be addressed; 2) Description of how the option/initiative will address the issue;
3) Review of potential benefits and liabilities; 4) Description of how it might be
implemented, by whom, and under what conditions; 5) Estimate of associated costs; 6)
Proposed implementation process; and 7) An example of where the initiative has
succeeded previously.
1) Review of draft PPT will be the 5th meeting of the Project Team. 2) Revised PPT will
become basis for next Public Meeting & continuing stakeholder outreach.
1) Consultant will provide flyers and press releases notifying the general public about
the Second Public Forum to the City at least two weeks in advance of the event. 2)
Consultant will provide flyers and press release notifying the general public about the
Second Survey at least two weeks in advance of the event. 3) Consultant will provide
PDFs of Second Public Forum presentation and any boards or other materials within 24
hours after the event. 4) Consultant will provide a summary (based on deliverable from
5D) of the public meeting within 48 hours after the event. 5) Consultant will provide a
summary of survey results (based on deliverble from 5E) within 48 hours of issuance of
5E deliverable.
1) Meetings to be scheduled and arranged by the City. 2) Second meeting will be "town
hall style" with an information presentation at the outset followed by an open question-
and-answer and comment session. 3) Consulting team will provide not more than ten
(10) large scale boards and/or illustrations 4) Consulting team will record and present
meeting summary to the City within one (1) week after each set of meetings.
1) In conjunction with second public forums, consultant will design, execute, and
analyze an online survey. 2) Survey questions will be vetted with Project Team as part
of draft PPT meeting & presentation 3) Survey will focus on gather reactions to
proposed strategies/recommendations. 4) Survey period will be fourteen (14) days,
commencing evening of public forum. 5) Survey analysis will be available two (2) weeks
after survey closes
1) Project Team will meet for an 6th time to review survey results and decide on final
strategies/ recommendations. 2) Implementation plan will identify: a) Events and/or
conditions triggering a recommended initiative; b) Supporting measures needed to aid
in implementation; c) Agency and/or official responsible for the initiative; d) Estimated
costs to execute; e) Potential revenues sources to offset costs.
2/26/2020
