recommendation for the City. The NGIN project was envisioned to address all three major components of
a legacy replacement program: ERP financials; Licensing, Permitting and Code Enforcement; and ECM
(electronic conient management).
In July 2009 the City’s Budget Review Committee of the Board of Alderman approved the bonding of $7.5
million for the City’s entire systems modernization projects (NGIN), which includes approximately $5.5
miltion for the ERP Financials System implementation that this is part of ~ the ERP financiats is the first
and largest component of NGIN,
Financial Management Software (ERP) System Bid
The City initiated RFPO619-100109 for an integrated municipal financial management system (ERP) and
implementation services on September 1, 2009 with the bid opening on October 1st. The RFP was issued
by the City to solicit and select one or mare vendors to provide software, implementation, and operations
services to develop a system that meets the objectives of:
+ Implementation of comprehensive ERP solution with out-of-the-box functionality (often referred to
as “vanilla”) which embeds best business practices in the software
« Potential point solutions for Utility Billing and Timekeeping & Scheduling
* Internally or externally hosted solution
« A commercial off the shelf (COTS) ERP solution that has been successfully implemented in at
least 5 cities and 5 school districts within the past three years, who are similar in size,
requirements and complexity
* Solutions that require no modification to base code, but are highly configurable to meet the needs
of the City
* A web based architecture or client-server using a thin or smart client solution
While the RFP included the optional request for proposals on paint solutions for Utility Billing and
Timekeeping & Scheduling, this funding request does not include those solutions, and any such
request which would be submitted subsequent to this approval.
Request for Proposals (RFP} were solicited via email from over forty-six (46} potential firms with the
solicitation and specifications posted in addition on the City’s web site under reference document
RFP0619-100109. Twenty-seven (27) firms participated in the September 14” mandatory pre-bid
conference, and addendums of questions and responses on this RFP were developed and sent to each
participant as well as posted on the City’s web site.
Thirteen (13) responses were received and opened on October 1, 2009. Two of the proposals were for
Timekeeping & Scheduling software only, and therefore are not relevant to this ERP financial
management sofware request,
As noted above, the mandatory pre-bid information session was held on September 14". Eleven (11)
bidders submitted a proposal by the deadline of October 1° 2009.
The eleven (11) bidders are listed below. Where the implementation bidder was nof the same as the
software OEM, two names appear of which the implementer is the first.
Pricing submitted is noted, but it is important to note that each bidder structured pricing differently - each
incorporated a varying scope of services and functions, divergent components and licensing models, and
individualized discounting methods. So pricing submitted was used by the RFP review team for
comparative purposes, and solely to assist with selecting a short-list of finalist for greater due diligence.
AMX Int./JJD Edwards Cap Gemini/Oracle Ciber/Lawson
Rexburg, ID New York, NY Greenwocd Village, CO
$3,116,416 $3,514,592 $4,977,059
Coggsdale Corp/Great Plains MS Govern Strategic Information
Charlottetown, PE St. Louis, MO Solutions/Oracle
$2,716,284 $3,305,625 Chicago, IL
$5,579,863
