THE CITY OF NASHUA “the Gate City’
Administrative Services Division
To: Mayor Donchess
Finance Committee
From: Kim Kleiner, Director of Administrative Services
Ce: John Griffin, CFO
Jennifer Deshaies, Risk Manager
Sue Lovering, City Clerk
David Fredette, Treasurer
Date: May 28, 2020
Subject: Motor Vehicle, Tax, Assessing, and City Clerk Department Building
Modifications
The Emergency Operations Center Safety team, along with department heads, Risk
Management and the City Building Department conducted safety assessments on all
departments within city hall. li was determined that in order to comply with CDC social
distancing protocols significant building modifications would be required within the Motor
Vehicle, Tax, Assessing and City Clerk departments.
The City Building Department scheduled 4 architects/space planners to visit the
departments and submit proposals. Due to the required timeline and scope of the
project, Dennis Mires P.A. was the only proposal received.
Dennis Mires P.A. has had a positive working relationship with the city in the past and
has demonstrated a consistency in their work. Upon obtaining Finance committee
approval and a schematic design iayout, a request for proposals (RFP) will be issued for
a general contractor to perform the work. The city departments are currently planning
accommodations for the departments thai will be impacted during construction. It is our
hope that the majority of project will be completed while statf is working remotely or by
appointment only. The architect and building costs will be reimbursed by state
GOFEER funds.
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