Finance Committee - 06/03/2020 Page 9
Director Kleiner
Working with the Emergency Operations Center and the safety team of the Emergency Operation Center, we
conducted an assessment of the City Hall Departments. In order to assert whether they would meet CDC
Regulations for social distancing, not only for City residents that may be in City Hall but also for our
employees. We found that there were some Departments within City Hall that did not meet the requirements,
those being the Motor Vehicle Department, the Tax area, City Clerk’s Office and the Assessing Department.
We called in four different contractors, space planners that have knowledge of social distancing and conducted
reviews with each of them. We only had one proposal submitted by Dennis Mires. Interestingly enough, this
fits well because Dennis Mires is also performing the project at the Public Health Building and will be able to
work with Director Cummings and make sure that the project — both at City Hall and the project at the Public
Health Building — have similar characteristics laid out in the plans and they are more comprehensive and
related to each other. So | can answer any questions. Dennis Mires will actually be performing the space
planning and the drawings necessary to go out to bid for the actual contractor to perform the work.
Mayor Donchess
Ok, questions? Anybody have questions on this? Do | see Alderwoman Lu?
Alderwoman Lu
Yes, thank you Mayor Donchess. Ms. Kleiner, thank you. So the $32,000.00 is strictly for design?
Director Kleiner
Yes Alderwoman Lu. It is for design, it’s for planning and drawings, it’s looking at the electrical, engineering.
When you look at a project like this, you have to take into consideration the fire alarms, some of these areas
haven't had any upgrades to lighting, so we want to be putting in LED fixtures. And there will be all kinds of
building electrical systems that need to be modified and looked at, as well as air flow, power distribution,
electrical outlets, plumbing, all of that has to be taken into consideration. So they assess all of those building
systems and they incorporate that into whatever plan that they design.
Alderwoman Lu
Ok, wow, and we expect that to qualify for the GOFEER Funds?
Director Kleiner
Yes we do, this is specifically related to the safety and the social distancing for our residents as well as our
employees.
Alderwoman Lu
Who would have thought we’d be looking at these kind of changes. Thank you very much.
Alderman Klee
Mr. Mayor?
Mayor Donchess
Yes, Alderwoman Klee?
