Finance Committee - 09/02/2020 Page 7
Alderwoman Lu
The biggest question | had was my understand is that when we do a change order, there is some
documentation as to who requested it and specifically what needs to be done. | thought that was meant to be
part of the documentation that is provided to the Finance Committee. | know this is about 10% of the cost of
the work. It just seemed like a lot of money just to paint. And | had mentioned to you in my e-mail that there’s
painting in the contract: is that for something else?
Mr. Ibarra
I'll try and get both of those. So the existing contract had the canopy steel as painting so that all came
delivered only primed. So that’s where you see that painting in the aspect of the contract. The two 12,000-
gallon tanks, that came out later during the project actually as the inspection process was going on to comply
with DES so that’s why we have this change order.
As far as the bidding process it is customary as you are going through a project, you would ask the contractor
performing the work to provide a quote for that work. | think what you were referring to earlier maybe when we
go out to bid, then there is a request for proposal. | made a verbal, in the field, request for this particular
project.
Alderwoman Lu
OK thanks, | appreciate it.
Mayor Donchess
Anybody else? Could the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6
Nay: 0
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
Re: Office Trailers for Covid 19 CDC Recommended Social Distancing Workspace
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE OF TWO (2) 12' X 60’ SILVERLINE OFFICE TRAILERS IN THE AMOUNT OF $160,460 WITH
TRIUMPH MODULAR OF LITTLETON, MA. FUNDING IS AVAILABLE IN DEPARTMENT 168 SOLID
WASTE; FUND: GRANT; ACTIVITY GOFERR GRANT, BY ROLL CALL.
ON THE QUESTION
Mayor Donchess
And | believe Mr. LaFleur is going to speak to this?
