2\ THE CITY OF NASHUA ‘The Cate City’
mg Administrative Services Division
To: Mayor Donchess
Finance Committee
From: Kim Kleiner, Director of Administrative Services
Ce: John Griffin, CFO
Jennifer Deshaies, Risk Manager
Sue Lovering, City Clerk
David Fredette, Treasurer
Date: September 9, 2020
Subject: © RFP0285-081820 City Hall Building Renovations
In June, the Emergency Operations Center Safety team, along with department heads,
Risk Management and the City Building Department conducted safety assessments on
all departments within city hall. It was determined that in order to comply with CDC
social distancing protocols significant building modifications would be required within the
Motor Vehicle, Tax, Assessing and City Clerk departments.
Dennis Mires P.A. was hired in July to perform space assessments, meet with staff
and design the bid set drawings and specifications for the modifications. A request for
proposals (RFP), following federal provisions, was advertised and issued on our website
and through Bid Express on August 19. A mandatory walkthrough was conducted on
August 24th and proposals were due to the city on August 31st. The city received three
proposals. Two proposals for $897,292.00 and $829,280.01 were disqualified due to
non-conforming and incomplete bid submissions. A committee of city staff reviewed all
bid submissions. We are asking for the Finance committee’s approval of the contract
with DL King & Associates in the amount of $913, 343.24 for the renovation of Motor
Vehicles, Tax, Assessing and the City Clerk offices.
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