Finance Committee - 09/16/2020 Page 5
Alderwoman Kelly
Thank you. Thank you for bringing this forward, obviously COVID-19 precautions are prudent. | just wanted to
know two questions | wanted to know; what the timeframe for getting this done is. It may have been in the
notes but | just wanted to reiterate it?
Director Kleiner
Sure so ... sorry Alderman Kelly?
Alderwoman Kelly
No | was trying to decide if | should ask both my questions. My other question was just like can you just for
everybody listening, like give a quick overview of what things are being done. So you said they are moving the
furniture, but are there other big pieces?
Director Kleiner
Certainly. So the construction time line, Assessing and Motor Vehicles and Tax, because of where they are
situated in City Hall, one right over another. Those two areas will be done simultaneously. So we should see
Assessing and Motor Vehicles and tax completed in mid-November. The City Clerk office will be done after
that. There’s a few thoughts there. Motor Vehicles is currently located in our Auditorium and servicing our
residents very well, actually. VWWe have a system that has been designed between Risk Management and Motor
Vehicles. We have an appointment system and residents are being able to come in and conduct business in
Motor Vehicles in that Auditorium.
Having said that, there is nowhere to move the City Clerk’s Office at this time in order for them to conduct the
very necessary work of the election. So once Motor Vehicles is complete in Mid-November, they will be moved
back to their area and the City Clerk will then proceed to the Auditorium. So that’s one reason for the phasing.
We expect the City Clerk to be done by the end of the year which also includes the widening of the doorway
leading from the main hallway with the Aldermanic photos, into the general rotunda. So you will notice that that
doorway is very, very narrow. And that does not meet CDC Social Distancing Protocols. So while we are
working on the City Clerk’s Office, we will be also working to expand that doorway. But hopefully everything
will be done by the end of the year.
Mayor Donchess
Alderwoman Kelly, do you have follow up?
Alderwoman Kelly
Yeah | do actually. So | just want to make sure | understood you clearly. So the reason we are not doing the
City Clerk’s Office first is that putting them in the Auditorium will disrupt their ability to conduct the work that
needs to be done for the election?
Director Kleiner
Mayor if | may. So the Motor Vehicle Department has been in the City Auditorium for some time now, a couple
of months. We needed to open up Motor Vehicles so that our residents could register their cars. The only
place that we could do that was the City Auditorium and we actually hired the same vendor, DL King to come
in and create some temporary socially distant areas for those Motor Vehicle Clerks to service our residents.
So that was done back in July and they’ve been up there. It didn’t make sense to not have Motor Vehicles
operational and serve our residents. The City Clerk indicated that it may be best for her to actually move after
the General Election; so that was the train of planning there.
