Finance Committee - 09/16/2020 Page 3
| have been officially cleared by Public Health, | get my discharge notice today saying | have completed my 10
days of isolation. Having been symptom-free for quite a while, | am free to resume normal activities, which |
intend to do but with the appropriate degree of caution.
Anyway, thank everyone for all of your kind words and everything, all the nice things that were said during my
illness and | do think | was fortunate to have a mild case. | had flu symptoms but that was it; nothing more
serious than that.
Alderman Klee
Mr. Mayor, | apologize, | omitted, | was looking at the list and | did not see Alderman O’Brien’s name.
Alderman O’Brien?
Alderman O’Brien
| am present and | am alone and | can hear the proceedings and thank you for remembering me.
Alderman Klee
That gives us 6 members.
PUBLIC COMMENT - None
COMMUNICATIONS
From: Kelly Parkinson, Purchasing Manager
Re: Renovations of City Hall due to Covid 19 Social Distancing Requirements
MOTION BY ALDERMAN KLEE TO ACCEPT, PLACE ON FILE, AND AWARD THE RENOVATIONS TO
CITY CLERK’S OFFICE, MOTOR VEHICLES, TAX & ASSESSING DEPARTMENTS TO CREATE
WORKSPACES THAT COMPLY WITH CDC SOCIAL DISTANCING PROTOCOLS IN THE AMOUNT OF
$913,343.24 TO DL KING, BY ROLL CALL.
ON THE QUESTION
Mayor Donchess
And | believe Ms. Kleiner is here to address this?
Kim Kleiner, Director of Administrative Services
Good evening Mayor, Members of the Committee. So you may remember back in July we brought forth a
contract with Dennis Meyers who was hired to perform some space assessments, meet with staff and design
some drawings and specifications for building modifications that needed to occur in order for City Departments
to comply with the CDC Social Distancing Protocols. Back in June, the Safety Committee that worked with the
Emergency Operations Center did some assessments of City Hall and other City Buildings and they made
some recommendations that three Departments have some modifications to them. They are Motor Vehicle
and Tax, Assessing and City Clerk’s office.
Working with Dennis Meyers he put together these bid set drawings, we went out to bid for the first time back
on July 17". We received three bids but then realized that the RFP had not been advertised and had some
deficient language for Federal Funding. So we pulled it back and then re-issued it with the appropriate
language on August 19"". A mandatory walk-through was conducted; we had a number of firms attend and
proposals were due by August 31°.
