FEDERAL LAW:
It will be the responsibility of the Contractor to comply with all federal regulations and
procedures regarding all sales and transactions made as a result of this RFB and any resulting
contract.
TAX EXEMPT CERTIFICATE:
All prices are to be offered less Federal Excise Tax. A Tax Exemption Certificate will be furnisned
to the Contractor upon request to the using agency.
ABILITY TO PROVIDE:
Successful Contractor must be capable of providing each State of New Hampshire agencies and
eligible participants with their entire requirements of the items required in this contract without any
delay or substitution.
ELIGIBLE PARTICIPANTS:
Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other
governmental organization), or any nonprofit agency under the provisions of section 501c of the
federal internal revenue code, are eligible to participate under this contract whenever said sub-
division or nonprofit agency so desires. These entities are autonomous and may participate at their
sole discretion. In doing so, they are entitled to the prices established under the contract. However,
they are solely responsible for their association with the successful Vendor. The State of New
Hampshire assumes no liability between the successful Vendor and any of these entities.
ESTABLISHMENT OF ACCOUNTS:
Each State of New Hampshire agency must have its own individual customer account number. There
will be instances where sub-sections of an agency will need their own individual customer account
number. Should any State of New Hampshire agency place an order under the contract, the
successful Contractor agrees fo establish an account within three (3) working days from the date the
order is placed. However, there must be no delay in any shipment; the agency must receive the items
ordered in accordance with the delivery time required under the “Delivery Time" section of this
contraci, as if an account already exists for them.
RETURNED GOODS:
The Coniractor must resolve all order and invoice discrepancies within five business days from
notification. Products returned due to quality issues, duplicate shipments, over-shipments, etc. must
be picked up by the successful Contractor within five business days of notification with no
restocking or freight charges, and must be replaced with specified products or the agency will be
refunded/credited for the full purchase price. Unauthorized substitutions for any products are not
allowed. Standard stock products ordered in error by the State of New Hampshire must be returned
for full credit within fifteen days of receipt. Products must be in re-saleable condition (original
container, unused} and there will be no restocking fee charged for these products. The using
agency will be responsible for any freight charges to return these items to the Contractor.
CONTRACTOR'S BALANCE OF PRODUCT LINE ITEMS
The items in each category include the items most commonly purchased by State of New
Hampshire agencies, and will be used for award purposes. During the term of contract, the state
may purchase other items in relation to the contract description from the successful Contractor's
Balance of Product Line. All items ordered will include all shipping/charges as specified above in
Coniract Prices. Balance of Product Line discount is 10% off List Price.
MINIMUM ORDERS:
There will be no minimum order whether in item quantity or dollar vatue associated with this contract.
Orders of case lots only.
PRICING:
PRICING IS BASED ON PRICE PER 1000 ROUNDS - ORDERS WILL BE PLACED BY ROUNDS PER CASE.
RFB #05-19 Page 2
