THE CITY OF NASHUA “The Gate City’
Financial Services Division
Office of the Chief Financial Officer
TO: Mayor Jim Donchess
Members of the Finance Committee
FROM: John L. Griffin, Chief Financial Officer/Comptroller
DATE: October 21, 2020
RE: Budgeting and Planning Software - Workday Adaptive Planning
During the past several months, a team comprised of members of the School District Finance
Department and the City’s Financial Services Division have been working together to explore a
software solution to assist with budgeting and planning initiatives.
For the past several years, the School District and the City Departments have utilized a
combination of downloaded information from the InFor/Lawson ERP system, Excel worksheets,
Word documents and PowerPoint slide decks to create and present their respective annual
budgets. The School District also utilizes an Access database for personnel information as an
integral part of their budgeting process. The Access database is no longer reliable and requires
extra work to ensure accuracy.
At this time, the team recommends that we enter into a one year software subscription with
Workday Adaptive Planning ($62,000). We also recommend that we enter into a Professional
Services Agreement to assist with the implementation ($92,923). The Workday Adaptive
Planning solution is a stable, Cloud Based software solution that will not require much, if any,
internal School and City IT involvement.
As we move forward, our approach will be to focus the initial implementation for the School
District for the upcoming FY2022 budget. The School District budget team will run their current
budget process parallel with the Workday Adaptive Planning solution to verify and test the new
system in a live environment. The members of the City’s finance team will be part of the initial
implementation to learn the solution and plan for the FY2023 budget.
The subscription will be purchased using the City of Nashua’s membership in the National
Cooperative Purchasing Alliance “NCPA” contract vehicle. This vehicle provides the City with
a 20% discount off of the subscription price. The $154,923 in required funding for the
subscription and professional services is available in the FY2021 Escrows.
229 Main Street * Nashua, New Hampshire 03060 « Phone (603) 589-3173 * Fax (603)
589-3168
