THE CITY OF NASHUA “The Cate City
Administrative Services
Purchasing Department
October 28, 2020
Memo #21-044
TO: Mayor Donchess
Finance Committee
SUBJECT: Budgeting & Planning Software Funded From FY21 Escrows 71228 Computer Software
Please see attached communications from John Griffin, Chief Financial Officer/Comptroller, dated
October 21, 2020 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:
Item: Workday Adaptive Budgeting and Planning Software Subscription
Value: $62,000 in Software Subscription Costs & $92,923 in Implementation Costs
Totaling $154,923
Vendor: Workday
Department: 122 Information Technology & 191 School will be sharing the cost of this software
Source Fund: FY2021 Escrows, 71228 Computer Software
Ordinance(s): Pursuant to § 5-83. Professional services. In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required. Competitive bidding is required in the
procurement of insurance agents and consultants.
Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions.
A competitive bid opportunity was not issued for this purchase as we are utilizing a cooperative contract
that has been negotiated by National Cooperative Purchasing Alliance .
The Financial Services Division, and the Purchasing Department respectfully request your approval of this
contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: J Griffin
J Graziano
229 Main Street * Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 « Fax (603) 589-3233
