Finance Committee - 11/04/2020 Page 3
PUBLIC COMMENT - None
Alderman Harriott-Gathright
Can | acknowledge that Alderman Dowd is on with us | think? | think that’s the only other Alderman, right?
Mayor Donchess
| don’t see him, but is Alderman Dowd here? Hi Alderman Dowd.
Alderman Dowd
How are you doing?
Mayor Donchess
Oh there you are. Alright, Alderwoman Harriott-Gathright.
COMMUNICATIONS
From: Kelly Parkinson, Purchasing Manager
Re: Budgeting & Planning Software Funded from FY21 Escrows 71228 Computer Software totaling
$154,923
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE ONE-
YEAR SOFTWARE SUBSCRIPTION IN THE AMOUNT OF $62,000 AND ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT IN THE AMOUNT OF $92,923 WITH WORKDAY ADAPTIVE PLANNING IN THE
TOTAL AMOUNT OF $154,923. FUNDING WILL BE THROUGH DEPARTMENTS 122 INFORMATION
TECHNOLOGY AND 191 SCHOOL; FY2021 ESCROWS AND ACCOUNT 71228 COMPUTER SOFTWARE,
BY ROLL CALL.
ON THE QUESTION
Mayor Donchess
Is there anyone here on this item?
John Griffin, CFO
Yes, Mr. Mayor. John Griffin, CFO.
Mayor Donchess
OK, Mr. Griffin, go ahead.
Mr. Griffin
Mr. Mayor and members of the Finance Committee. This is a request as we had planned for through the
escrow process, the School Department put $100,000.00 towards the subscription process and the integration
of the software and the City did likewise. So we appreciate that funding. Mr. Donovan and | have, over the
last several months, investigated Workday Adaptive Planning, which is a budgeting and planning solution.
Adaptive Insights was purchased by Workday which is a large provider of ERP Software.
We were looking forward to a system that would help us consolidate, if that’s the right word, the various
components of the budgeting process to include access, data base, Lawson, Word, Excel, etc. So this, we
