§ 1602(g), and FTA regulations "School Bus Operations," 49 C.F.R. Part 605, and any amendments
thereto that may be issued.
18. Payments
All payments pursuant to Sections 5 hereof shall be made within thirty (30) days after receipt of invoices
in conformance with this Agreement from the CONTRACTOR certifying expense.
19. Records
Where the CITY is not a State but a local government and is the FTA Recipient or a subgrantee of the
FTA Recipient in accordance with 49 C. F. R. 18.36(i), the CONTRACTOR agrees to provide the CITY,
the FTA Administrator, the Comptroller General of the United States or any of their authorized
representatives access to any books, documents, papers and records of the CONTRACTOR which are
directly pertinent to this contract for the purposes of making audits, examinations, excerpts and
transcriptions. CONTRACTOR also agrees, pursuant to 49 C. F. R. 633.17 to provide the FTA
Administrator or his authorized representatives including any PMO CONTRACTOR access to
CONTRACTOR'S records and construction sites pertaining to a major capital project, defined at 49
U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described at 49
U.S.C. 5307, 5309 or 5311.
The CONTRACTOR agrees to permit any of the foregoing parties to reproduce by any means whatsoever
or to copy excerpts and transcriptions as reasonably needed.
The CONTRACTOR agrees to maintain all books, records, accounts and reports required under this
contract for a period of not less than three years after the date of termination or expiration of this contract,
except in the event of litigation or settlement of claims arising from the performance of this contract, in
which case CONTRACTOR agrees to maintain same until the CITY, the FTA Administrator, the
Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation,
appeals, claims or exceptions related thereto. Reference 49 CFR 18.39(i)(111 ).
The CITY shail require copies of all of the records of the CONTRACTOR'S employees to include but not
limited to driver's license, driver's record, DOT physicals and requirements, training records, certified
background report, certified drug & alcohol report and any other paperwork that pertains to the operating
of the CITY'S FRPS. The CITY shall have the right of access to and inspection of the records during this
agreement.
All operators must have annual DOT physicals. The CONTRACTOR shall provide an annual report that
states the operators did have their annual physicals.
20. Employer Fidelity Bond
The CONTRACTOR shail maintain a fidelity bond protecting the CITY from theft or other losses
covering its General Manager and other employees directly involved in the FRPS at such levels and
deductibles as directed by the CITY. The CONTRACTOR shall provide copies of such documentation
to the CITY.
21. Insurance
The CONTRACTOR:
The CONTRACTOR shall obtain and maintain in full force and effect Commercial General Liability
(CGL) insurance covering all of its operations and responsibilities under this agreement. That
insurance shall have minimum limits of liability of $2,000,000 per occurrence, $4,000,000 in the
aggregate.
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