necessary. At this time, it is anticipated that this project will only require Site Plan
Review by the Planning Board. The Consultant will prepare the Planning Board
submissions and applications for the City’s signature and make the filings necessary for
this process,
FINAL PLANS
Once the Preliminary Plans are fully approved and permitted, a set of Final Plan will be
prepared. The Final Plans will include final architectural and engineering design, final
drainage calculations and construction details in accordance with Planning Board
approval specifications, and any other details necessary to construct the project.
Specifications will be included on the plans or as a separate document for all materials,
mechanical, electrical, plumbing equipment and finishes necessary as a part of the
improvements. A construction cost estimate will also be prepared of all work being
proposed. The Draft of the Final Plans and accompanying information will be submitted
to the City for review and approval prior to being finalized. The Final Plans will be
suitable for public bidding and construction.
BIDDING SERVICES
Once the City has reviewed and approved the Final Plans, the CONSULTANT will revise
the documents as necessary and incorporate the specification into a set of Bid
Documents. In addition to the plans and specifications, the Bid Documents will include a
bid form, prevailing wage rates, general conditions, and other documents to allow the
City to advertise the project. It is anticipated that the City will provide a standard Bid
Document template that the Consultant will utilize to incorporate all project specification
information into. The Consultant will work closely with the City’s Purchasing
Department to ensure that the project is bid appropriately.
Once the Bid Documents are issued, the Consultant will attend a Pre-Bid Meeting,
including preparation of an agenda and answering any questions that may arise. If
required, formal responses to bidder questions will be prepared to clarify the scope of
work or intent of the design.
Upon receiving the submitted construction bids, the Consultant will tabulate the bids and
review all submitted bonding information for each bidder to ensure sufficient bonding is
in place. The tabulated bids will be provided to the City along with a recommendation
from the Consultant on which bidder to engage into a contract with. The information will
be suitable for review by the FTA prior to contract award.
CONSTRUCTION SERVICES (Not in Contract)
For the purposes of this Scope of Work, Construction Administration, Inspection and
Oversight services excluded. These services may be provided by the Consultant upon
consideration of additional compensation. It is anticipated that if required at a later date,
a separate scope and fee will be negotiated with the City for these services.
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