s Community Development 589-3095
City of Nashua Planning and Zoning 589-3090
‘ oe Building Safety 589-3080
Community Development Division Code Enforcement 389-3100
City Hall, 229 Main Street, PO Box 2019 Cee gas amiesion oao eine
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www. nashuanh.gov FAX 589-3419
Date: October 7, 2019
To: Jim Donchess, Mayor
From: Sarah Marchant, Community Development Director
Re: Finance Committee — Professional Engineering Services Transit Center Rehab
In 2018 the Nashua Transit System (NTS) was awarded a 1.3 million dollar 5339 competitive grant
from the Federal Transportation Administration (FTA) to purchase on last CNG bus (complete) and
approximately $720,000 towards the rehabilitation of the Transit Center and its surrounding
infrastructure. The Transit Center currently presents a number of infrastructure and safety concerns
from the deteriorating drainage and pavement, to ice and snow from the roof to insufficient
bathroom facilities. Matching funding includes a 7.5% match ($71,800) from the State of NH
{accepted in R-18-091) and 7.5 % matching ($71,800) budgeted funds in the Transportation
Department.
On March 4, 2019 the City of Nashua released an RFQ for the Transit Center Retrofit Project. On
Apmnil 24, 2019 two submittals were received from CMA Engineers and Greenman-Pedersen, Inc.
(GPD & Samyn D’Elia Architects. The qualifications for Engineering and Architectural Services
were reviewed by a team of staff from the Community Development Division and Division of
Public Works. GPI received the highest score, staff performed reference checks and determined
that they were a responsive and responsible firm.
City of Nashua staff began negotiations with GPI staff in June. On June 25" both City and GPI
staff met to further discuss scoping the project, whereupon it was decided to split the engineering
and architecture work into 2 phases. Phase 1 would involve detailed planning and project design in
order to provide the City with a more accurate cost for Phase 2 focused on detailed engineering,
project costs and construction documents. Given the project budget and rising construction costs
GPI wants to design a project that can be constructed within our budget. Phasing the project is the
best solution to achieve the desired goal. Based on a scope and fee process, the Phase 1 contract was
agreed upon for fee of $17,959.66 (see attached Scope).
Through further refinement of infrastructure improvements and building repairs we are now ready
to enter into a Phase 2 contract.
Based on a Scope and Fee negotiations for the Phase II contract, Community Development and
Nashua Transit System recommend entering into contract for $125,134.54 with GPI& Samyn
D’Elia Architects for final design and engineering of this project. Once final design and engineering
are complete, the project will go out to bid for construction. The goal is to start construction, in
phases, before the end of 2020.
