phasing out some of the components they proposed and replacing them with new
products: something they did not mention in their bid or during the demo.
Final round: | did a pricing comparison of the 2 proposed systems. This was a fairly
challenging exercise since the packages they are proposing don’t exactly match, but you
can see the summary of my comparison on the attached report which includes a
summary of the package each vendor proposed. Although Innovative costs may be
lower annually their proposal includes a significant cost for migrating our records to the
new system.
After this very thorough evaluation of the proposals we received | am recommending
that the Board vote to award the contract for our new ILS to Sirsi-Dynix. Upon Board
approval we will spend the next few weeks negotiating final terms of the contract to
incorporate features not included in their original proposal like their new mobile app
and eResource central which will allow us to integrate eBooks and eAudio directly into
the catalog. | anticipate bringing this purchase to the Finance Committee later in August
or to their first meeting in September.
Concurrently with this evaluation process we hosted a survey of our customers to find
out what features of our catalog they most value and what new features they would like
to see. Although this data didn’t have an impact on our selection it will be very useful as
we move forward with improving and enhancing our current catalog.
Sincerely,
Jennifer McCormack, Director
2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org
