ae), THE CITY OF NASHUA
Economic Development
"The Gate City"
To: James Donchess, Mayor
From: T. Cummings, Economic Development Director
Ce: B. Bagley, Director Public Health & Community Services
Date: November 21, 2019
Re: Contract for Construction Management Services for Public Health Building
The Office of Economic Development in partnership with the City’s Office of Public Health &
Community Services along with Building Maintenance solicited proposals for construction management
services for the Public Health Building in an RFP #0275-080819 released this past summer. Specifically,
the services sought are to assist with the renovation of 18 Mulberry Street.
] along with Bobbi Bagley, Jay Hunnewell and Kim Kleiner solicited proposals from firms who have past
experience renovating and constructing municipal buildings of similar scope and size. Three firms
responded and only two firms were deemed valid to move forward through the procurement process. Jay
Hunnewell, Kim Kleiner and I reviewed the proposals and evaluated them on the following criteria:
qualifications/experience, past performance and service on similar projects, proposed approach to scope of
work, responses in interviews and cost.
Martini Northern was chosen unanimously due to their comprehensive knowledge and their strong past
experience working with municipalities, specifically on older historic building that were adding elevators
to create a more ADA compliant environment.
] am recommending awarding a contract for construction management services for the amount not to 3.5%
of the Guaranteed Maximum Price (“GMP”) for a management fee plus a $17,000 preconstruction services
fee along with various minor miscellaneous expenses to Martini Northern. However, the way the proposal
is structured the city is only obligating to paying $17,000 for preconstruction services related development
of a project at this time. A written authorization to proceed ts necessary before the balance of the contract
can be carried out. The Purchase Order for the city should only be issued for $17,000.
We built this additional safeguard into the contract to ensure we are designing a project with the available
budget, which is approximately $2.5 million dollars.
As a reminder the scope of work is focused on the building’s envelope: doors, windows, roof, and elevator
(creating ADA accessibility), upgrading HVAC and other miscellaneous improvements as necessary to be
code compliant.
