Finance Committee — 08/03/2022 Page 8
No worries.
Alderman Gouveia
Thank you, Mr. Mayor. Question through you to Director Kleiner. So just to be clear with my numbers, it's going from
roughly $25,000 a year to $38,436. Is that correct?
Kim Kleiner, Administrative Services Director
That is correct.
Alderman Gouveia
Okay. And that's increasing because of the — what you stated before. So the licenses as well as just the fee of the
program in total, correct?
Kim Kleiner, Administrative Services Director
Correct.
Alderman Gouveia
Okay. Just another follow up if that's okay? Thank you. | see that this is a sole source but did we look at any other types
of programs in replacement of this or are we happy with what we have and want to stick with it’?
Kim Kleiner, Administrative Services Director
Great question again because ESRI really is the leading provider and especially when you look at municipalities. They
really have the field and the expertise. Pamela Andruskevich just went out to their annual conference and across the
country, over 14,000 people go to these conferences not only are they leaders in the software and the design that they
have, but also in the education that they provide. There really is no one like them in the market.
Alderman Gouveia
Okay, perfect. Thank you.
MOTION CARRIED
From: Amy Girard, Purchasing Manager
Re: Clear Sky Benefit Interface in the amount not to exceed $21,600 funded from 71228 Computer Software/Benefits
Fund
MOTION BY ALDERMAN MORAN TO PLACE ON FILE AND APPROVE A REQUEST FOR AN ADDITION TO A
CONTRACT WITH CLEAR SKY TO CREATE PROCESSES FOR OUTBOUND AND INBOUND UPATES TO THE
ALIGHT SYSTEM AND/OR LAWSON SYSTEM IN AN AMOUNT NOT TO EXCEED $21,600. FUNDING WILL BE
THROUGH: DEPARTMENT: 106 ADMINISTRATIVE SERVICES; FUND: 71228 COMPUTER SOFTWARE/BENEFITS
FUND
ON THE QUESTION
Kim Kleiner, Administrative Services Director
So this contract, it's an interesting situation and | tried to be as clear as | could in my memo. So we, as everyone knows,
entered into a contract with Alight to upgrade to an enrollment in our benefits that is online. That project has been very
successful. In fact, we just did open enrollment this year completely online. Our systems within the city, mostly our
Lawson system, required a lot of additional programming to allow Alight’s programs to interface correctly.
So we entered into a contract before open enrollment. We knew that these changes had to be made to our Lawson
system and we entered into a contract in March for $24,850. We did not bring that forward. It was under the finance
threshold. The work needed to be done and we are right up against the April enrollment. That was very successful and
everything went fine.
