Finance Committee - 12/18/2019 Page 4
Mayor Donchess
Any other questions or discussion?
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Extension of Essex Power Services Inc. Jackson Mills and Mine Falls Operations and Maintenance
Agreement (Value $404,605 plus revenue sharing) Department: 170 Hydroelectric Operations;
Fund: General
MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND AUTHORIZE THE EXTENSION
OF CONTRACT FOR THE JACSKSON MILLS AND MINE FALLS OPERATIONS AND MAINTENANCE
WITH ESSEX POWER SERVICES IN THE AMOUNT OF $404,605 PLUS REVENUE SHARING. FUNDS
ARE AVAILABLE IN DEPARTMENT 170 HYDROELECTRIC OPERATIONS; FUND: GENERAL
ON THE QUESTION
Mayor Donchess
And | think, again, Ms. Marchant is here to answer any — | assume you're here on this.
Sarah Marchant, Division Director
Good evening. Sarah Marchant. I’m here to talk to you about the Essex contract. Essex is our operator for
the two hydroelectric facilities in the city. We entered into a contract originally three years ago after going out
for an RFP. We had six responses. We vetted them pretty extensively and were able to also negotiate costs
down at that time based on all our responses. We feel that Essex has served the City very well. The original
contract was designed with this three year extension in mind knowing that we were starting relicensing which
we have started underway. We also have several major projects going on at the facilities that are currently
underway and so we would very much like to exercise a contract extension. There are no changes to the
contract except for minor increases in labor rates which makes sense in this market. Both dams bring in a total
of little over a $1 million - $1.2 million in revenue. So this is certainly a good deal for the City in the long run.
Mayor Donchess
Questions? Discussion?
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Motorola Maintenance Contracts (Value: $233,158) Department: 157 Citywide Communications Fund:
General
MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND AWARD THE CONTRACT FOR
MOTOROLA MAINTENANCE TO MOTOROLA SOLUTIONS, INC. IN THE AMOUNT OF $233,158. FUNDS
ARE AVAILABLE IN DEPARTMENT 157 CITYWIDE COMMUNICATIONS; FUND: GENERAL
ON THE QUESTION
Bill Mansfield, Radio Systems Manager
Thank you Mr. Mayor. Basically there’s two different contracts here. One is for our system upgrade
agreement SUA2. That’s the most expensive one. Once a year we pay Motorola a fee and every two years
we get our system upgraded. We had our first upgrade this year. In that upgrade, we found that Windows 7
