CHANGES TO SCOPE OF WoRK. The City may, at any time, by written order, make changes to the
general scope, character, or cost of this contract and in the services or work to be performed, either
increasing or decreasing the scope, character, or cost of Contractor's performance under the
contract. Contractor shall provide to the City within 10 calendar days, a written proposal for
accomplishing the change. The proposal for a change shall provide enough detail, including personnel
hours for each sub-task and cost breakdowns of tasks, for the City to be able to adequately analyze
the proposal. The City wili then determine in writing if Contractor should proceed with any or all of the
proposed change. If the change causes an increase or a decrease in Contractor's cost or time
required for performance of the contract as a whole, an equitable adjustment shall be made and the
contract accordingly modified in writing. Any claim of Contractor for adjustment under this clause shall
be asserted in writing within 30 days of the date the City notified Contractor of the change.
When Contractor seeks changes, Contractor shall, before any work commences, estimate their effect
on the cost of the contract and on its schedule and notify the City in writing of the estimate. The
proposal for a change shall provide enough detail, including personnel hours for each sub-task and
cost breakdowns of tasks, for the City to be able to adequately analyze the proposal. The City will
then determine in writing if Contractor should proceed with any or all of the proposed change.
Except as provided in this paragraph, Contractor shall implement no change unless the City in writing
approves the change. Unless otherwise agreed to in writing, the provisions of this contract shall apply
to all changes. The City may provide verbal approval of a change when the City, in its sole discretion,
determines that time is critical or public health and safety are of concern. Any verbal approval shall be
confirmed in writing as soon as practicable. Any change undertaken without prior City approval shall
not be compensated and is, at the City's election, sufficient reason for contract termination.
Crty COOPERATION. The City agrees that its personnel will cooperate with Contractor in the
performance of its work under this contract and that such personnel will be available to Contractor for
consultation at reasonable times and after being given sufficient advance notice that will prevent
conflict with their other responsibilities. The City also agrees to provide Contractor with access to City
records in a reasonable time and manner and to schedule items that require action by the Finance
Committee in a timely manner. The City and Contractor also agree to attend all meetings called by
the City or Contractor to discuss the work under the Contract, and that Contractor may elect to
conduct and record such meetings and shall later distribute prepared minutes of the meeting to the
City.
DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR DISCREPANCIES. Contractor warrants
that it has examined all contract documents, has brought all conflicts, errors, discrepancies, and
ambiguities to the attention of the City in writing, and has concluded that the City's resolution of each
matter is satisfactory to Contractor. All future questions Contractor may have concerning interpretation
or clarification of this contract shall be submitted in writing to the City within 10 calendar days of their
arising. The writing shall state clearly and in full detail the basis for Contractor's question or position.
The City representative shall render a decision within 15 calendar days. The City’s decision on the
matter is final. Any work affected by a conflict, error, omission, or discrepancy which has been
performed by Contractor prior to having received the City's resolution shall be at Contractor's risk and
expense. At all times, Contractor shall carry on the work under this contract and maintain and
complete work in accordance with the requirements of the contract or determination of the City.
Contractor is responsible for requesting clarification or interpretation and is solely liable for any cost or
expense arising from its failure to do so.
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