To:
From:
Re:
D. Motion:
Attachment:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: February 8, 2018
Stephen Dookran, P.E., City Engineer
Engineering Department
Civil Engineering Services for Post Construction Phase Management and
Administration Support by Hayner/Swanson, Inc. (HSI) for the Broad Street
Parkway Project.
To approve amendment #2 to the professional services contract with
Hayner/Swanson, Inc. of Nashua, NH to continue Project Wide Management
Support for the Broad Street Parkway in the amount of $77,630. Funding for this
contract is through Department 160 Engineering; Fund: Bond; Activity: Broad
Street Parkway.
Proposal Letter, Scope and Fee
Upon the completion of the construction of the Broad Street Parkway, Hayner
Swanson Inc. (HSI) was given a contract to provide a number of post construction
services related to Federal funding, right-of-way, contract closeout, contractor
claims, Millyard coordination and several other tasks. The attached letter from
HSI iterates several tasks that were unforeseen and the City requested HSI to
work on them. Most of these tasks were related to Millyard issues.
The letter also notes several planned tasks that required a much greater effort
from HSI. These tasks were related primarily to the sale of surplus properties,
compiling voluminous records for FHWA/NHDOT audits and supporting the City
in responding to litigation by E.D. Swett.
A number of new tasks labeled as “ADDED TASK” on the accompanying
spreadsheet have been scoped for HSI to perform and they relate to further
coordination with NHDOT, audit of more Parkway contracts and added support to
the legal team dealing with the E.D. Swett litigation.
This request to the BPW is for approval of Amendment #2 to HSI’s December
2016 contract for the completion of outstanding tasks and new tasks outlined on
the spreadsheet. Amendment #1 for $9,600 was issued to HSI recently for them
to immediately get started on responding to interrogatories for the E.D. Swett
claim for which a 30-day deadline was given.
