AUDITS AND ACCOUNTING:
The Contractor shall aliow representatives of the State of New Hampshire to have complete access to all records
for the purpose of defermining compliance with the terms and conditions of this contract.
At intervals during the contract term, and prior to the termination of the contract, the Contractor may be required
{o provide a complete and accurale accounting of all products and quantities ordered by each agency and
institution and by poiiticai sub-divisions and authorized non-profit organizations.
ELIGIBLE PARTICIPANTS:
Political sub-divisions (counties, cities, towns. school districts, special district or precinct, or any other governmental
organization), or any nonprofil agency under the provisions of section 501c of the federal internal revenue code,
are eligible io pacicipaie under this contract whenever said sub-division or nonprofil agency so desires, These
entities cre autonomous and ray poriicipate af their sole discretion. In doing so, they are entitled to the prices
established under the contract. However, they are solely responsible for their association with the successful
Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of these entities.
ESTABLISHMENT OF ACCOUNTS:
Each State of New Hompshire agency must have its own individual cusiomer accouni number. There will be
instances where sub-sections of an agency will need their own individual customer account number. Should any
State of New Hampshire agency place an order under the contract, the successful Contractor agrees to establish
an account within three (3} working days from the date the order is placed. However, here must be no delay in
any shipment; the agency must receive the items ordered in accordance with the delivery lime required under ihe
“Delivery Time" section of this contract, as if an account already exists for them.
RETURNED GOODS:
The Contractor musi resolve all order and invoice discrepancies within five business days from notification.
Products returned due to quality issues, duplicate shipmenis, over-shipments, etc. must be picked up by the
successful Contractor within five business days of notification with no restocking or freight charges, and must be
replaced with specified products or the agency will be refunded/credited for the full purchase price.
Unauthorized substitutions for any products are not allowed.
Standard slock products ordered in error by the State of New Hampshire must be returned for full credit within
fifteen days of receipt, Products must be in re-saleable condition (original container, unused) and there will be
no restocking fee charged for these products. The using agency will be responsible for any freight charges to
return these items fo the Contractor.
CONTRACTOR'S BALANCE OF PRODUCT LINE ITEMS
The items in each category include the items most commonly purchased by Siate of New Hampshire agencies,
and will be used for award purposes. During the term of contract, the state may purchase other items in
relation to the contract description from the successful Contractor's Balance of Product Line. All items ordered
will include all shipping/charges as specified above in Contract Prices.
MINIMUM ORDERS:
There will be no minimum order whether in item quantity or dollar value associated with this contract. Orders of
case lots only,
INVOICING:
Invoicing shall be done to the Agency Remil Account on the basis of each order completed. Invoices shall clearly
indicate the quantity, description, packaging, date delivered, and contract price. Invoicing for eligible participants
will be in accordance with their individual requirements.
TERMINATION:
The State of New Hampshire shall have the right io terminate the purchase contract at any time by giving the
successful Vendor a thirty (30) day written notice.
