Finance Committee - 4/4/2018 Page 15
From: Dan Kooken, Purchasing Manager
Re: Contract for Utility Cut Degradation Study (Value: $24,400)
MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
STANTEC CONSULTING SERVICES, INC. IN THE AMOUNT OF $24,400. FUNDS ARE AVAILABLE IN
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; PAVING BOND
ON THE QUESTION
Mayor Donchess
| can give a little background on this since there is no one else from Public Works here. The City has a policy
that requires when a utility cuts the street that the repair be done by the utility. But in addition to that the cities
of Manchester and Concord have a policy that provides that in addition to repair, the utility needs to contribute
to a paving fund for each cut that they make depending upon its size. We want to move forward to enact such
a policy requiring a contribution but Public Works believes that we are requiring a much more extensive repair
and more expensive repair than is required in Concord or Manchester and therefore we may not be able to
adopt the exact same cash reimbursement policy because we are requiring more extensive work on the
ground immediately.
The point here is to engage Stantec which is the expert that has been helping with all the paving analysis for a
number of years to help design this policy so that it will withstand logical and legal challenge. | didn’t mention
that Manchester and Concord had to litigate this issue with paving companies and they did win the case. So
we can anticipate possibly that we can see the same thing. So we want to be on very solid ground when we
propose a policy to you that has expert backing which takes into account the more extensive repair
requirements we have or which alters those repair requirements. We just want expert input as to how exactly
we should design this program. And that’s what this contract would do, hire and engage Stantec to do this
analysis and help us with this project.
Any discussion or questions? There is a Memo but it’s not crystal clear.
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Contract 2018 Pavement Management Analysis Update (Value: $52,700)
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
STANTEC CONSULTING SERVICES, INC. IN THE AMOUNT OF $52,700. SOURCE OF FUNDING IS
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; PAVING BOND
ON THE QUESTION
Mayor Donchess
And again | can give you some background on this. Stantec as you know, we have begun a 5 year paving plan
of action $37 million dollars worth of paving over the next 5 years including some of it in 2017. We repaved
and repaired about 30 miles of streets in 2017 including crack sealing. In 2018 we will pave over 30 miles and
crack seal some additional beyond that. As compared with two or three years ago, we were paving 5 or 6
miles so we are doing about 5 times as much. Public Works is proceeding to determine which streets should
be paved based upon a paving condition analysis which was done for every street by Stantec, the expert that
we just spoke about.
However, the condition of streets changes and the roads need to be periodically reviewed to determine
whether the PCI paving condition index which was determined several years is still the case, in other words,
upgrade. Half the streets were re-evaluated in 2017 and the proposal here is to look at the other half to make
