ey, THE CITY OF NASHUA “The Cate City’
Financial Services Division
Office of the Chief Financial Officer
TO: Mayor James Donchess
FROM: John L. Griffin and Rosemarie Evans
DATE: April 11, 2018
RE: Recommendation to Extend Melanson Heath & Company
Contract
The purpose of this communication is to recommend extending the existing
contract with Melanson Heath & Company for services to audit the City’s
general-purpose financial statements and schedules for one fiscal year (FY2018)
with an option to renew for an additional one fiscal year period (FY2019). The
contract amount is $120,000 for each year.
During the past several years, this firm has provided audit services for the City’s new
Lawson Financial Systems including General Ledger, Payroll, Accounts Payable,
Procurement, Cash Receipts and Fixed Assets. The familiarity that the incumbent has
with the former ADMINS system has proven to be most helpful.
As the City continues to convert several of its critical legacy systems from ADMINS to
newer systems, the institutional knowledge of the audit firm of the systems is
important. MUNIS software property tax billing was successfully implemented last year
and utility billing for sewer billing is in its early stages of implementation.
In summary, given the migration of these financial systems over the next two years, it is
important to maintain the services from the incumbent external auditor — Melanson
Heath & Company for continuity purposes.
229 Main Street e Nashua, New Hampshire 03060 e Phone (603) 589-3173 e Fax (603) 589-3168
