Finance Committee - 4/18/2018 Page 8
Alderman Laws
Thank you.
Mr. Dookran
But we can address that idea later on when we talk about paving because we are repaving a lot of streets and
we will wait until we get to the next item.
Mayor Donchess
That’s the next item. Any other questions or discussion on the sidewalks?
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: 2018 Paving Program (Value: $6,727,834)
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF PUBLIC WORKS AND BOARD OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO NEWPORT
CONSTRUCTION CORPORATION IN THE AMOUNT OF $6,727,834. SOURCE OF FUNDING IS
DEPARTMENT 161, STREETS; GENERAL FUND ($4,698,023) AND TRUST FUND ($1,481,286); AND
DEPARTMENT 169, WASTEWATER ($548,525)
ON THE QUESTION
Mayor Donchess
Mr. Dookran do you want to summarize this?
Mr. Dookran
Yes this program is one of the largest regarding paving that we have ever undertaken. We used to, up until
this year, average or for the last few years, was about $2.3 million dollars and prior to those few years it would
have been just $1 million dollars for a long time. We were able to perform a study and come up with a program
that is going to be funded at the level of $75 million dollars for 10 years to bring the average condition of the
streets to more than satisfactory and | think that’s where we need to be. We were able to secure the funding
for half of the program last year, $7.5 million dollars for 5 years. So we did get a head start in the fall of last
year, we added to our annual program $2 million dollars and we were able to get a number of residential
streets paved.
This year, we are hoping to get at least $6.5 million dollars or so done as well as doing a maintenance contract
which involves crack sealing and probably some surface sealing of the streets as preventative maintenance.
So that’s how we ended up with this high number of streets. If you would like Ill just got through quickly how
the streets were selected. The program that this study came up with started in 2016 and got finalized last year.
We hired a consultant and they reviewed the entire network of streets and ran their computer analysis and
came up with a PCI ranking for each street. PCI is Paving Condition Index and they recommended how we
should treat each of these streets. If the street is far gone, you want to rebuild the street or you can
recommen4d, if it’s still high up in the ranking you want to do some preventative maintenance like crack sealing.
In-between you will do an overlay, milling of the existing pavement and you'd overlay it. So those are the
different kinds of treatment you have to apply.
So the consultant produced a list showing over the years, first year, second year, and so on which streets you
have to address. It’s not simply taking just the streets that are poor because you could spend all your money
just on those streets. So it’s a balanced program where you try to prevent the streets that are deteriorating to
