August , 2022
To: Purchasing
From: HR and Payroll Departments
Department: Administrative Services
Re: Sole Source Purchase - Payroll and Human Resources Consulting Services
L] Pursuant to § 5-84 Special purchase procedures. A/(4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.
Pursuant to § 5-84 Special purchase procedures. A/(5) Purchases from a sole manufacturer, where
it is determined to be more efficient and economical to reduce costs of maintenance of additional
repair parts, supplies or services.
Vendor/Supplier: Navisite Inc.
Project Details: This is a request for Lawson and Kronos Consulting services which will be
utilized by both HR and Payroll personnel on a needs be basis. Situations arise that require system
changes or adjustments which are outside the scope of normal operating procedures and this will
allow us to react to those situations without any disruption to employees pay, benefit or other HR
services.
Item Detail: Competition is considered inadequate after initial research which found other
source where incompatible with our requirements. Professional service uniqueness also
contributes to sole source justification.
The vendor is determined to be a sole source basedon: This is the only company we found that
provides both Kronos and Lawson Consulting services. Other companies specialize in either one of
the other, Also, other companies structure their fee schedule which in not compatible with our
requirement. We want to call as needed and billed only for the hours specified in the contract.
The alternatives are all more costly.
We are seeking your approval to issue a Purchase Order for Navisite, Inc.in the amount of $34,000
to provide these services
