Finance Committee - 9/5/2018 Page 12
From: Dan Kooken, Purchasing Manager
Re: Contract for Phase 2 of Consulting Regarding Implementation of Fundraising for the
Performing Arts Center (Value: $48,000)
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
FULL CIRCLE CONSULTING IN THE AMOUNT OF $48,000. SOURCE OF FUNDING IS DEPARTMENT
183, ECONOMIC DEVELOPMENT; PAC PROJECT COST
ON THE QUESTION
Mayor Donchess
Yes Mr. Cummings.
Mr. Cummings
Thank you Mr. Mayor. What is before you is the second phase of a two-phased proposal and if this Committee
recalls, | was here earlier in the summer where we introduced Phase | which we are well underway. The
Planning & Economic Development Committee will be getting an update on this project at their end of
September meeting. | will just say very quickly that the feasibility study, that Phase |, should be wrapping up
by mid-September. So this would be so we don’t lose any time, the continuation and making sure that we have
the consultant retained to then execute upon that feasibility study.
It was always understood to be approximately a $75,000.00 type contract and this is just the Phase II at
$48,000.00. | assume | will be getting a question as to where this money is coming from. | want to make sure
everyone understands, this money is coming from the Downtown Improvement Committee funding. They set
this money aside and that is the source of this funding. This project is obviously very near and dear to me and
will be critical for us to be able to move forward with the Performing Arts Center. Thank you.
Mayor Donchess
Discussion or questions?
Alderman Laws
So do you have a progress report? As you know, | sit on the Downtown Improvements Committee so this is
particularly important to me.
Mr. Cummings
So Mr. Mayor if | may, there will be a progress report at the PEDC September 18 meeting. | can tell you that
the feasibility study is well underway, it has been very warmly received; that there have been many meetings
with various stakeholders within the community throughout the summer. The initial feedback that I’ve gotten is
very positive. So we are well on our way, we are on track. | want to leave my comments there for right now. |
don’t want to bias anything here and we are still waiting on actually getting the official report back which is due
mid-September, September 15".
Alderman Laws
| want to reiterate, | think you and | have the same vision when it comes to the Performing Arts Center, | am
excited about that as well. The feedback that | am getting from the community though isn’t as positive as the
feedback that you are getting. People are very concerned, they are not hearing much about it, they don’t know
about the fundraising. So if there is any way | can light a fire under you, get us some information that | can
pass on to constituents, | would really appreciate that.
