) THE CITY OF NASHUA "The Gate City’
Information Technology Division
Date: December 29, 2016
To: Dan Kooken, Purchasing Manager
From: Bruce Codagnone, CIO/IT Division Director
Re: CERF IT Van Replacement
Mr. Kooken,
The City Information Technology Division has a van to transport equipment and travel throughout the
various locations in the City that the team supports. Personal vehicles cannot be used to transport
equipment and tools. The current van is a 2001 Chevy Astro Van VIN # 1GCDM19W41B155823 and has
only 15,477 miles on it. Although the mileage is low, the van is failing particularly through rust. The frame
and undercarriage are beginning to rust heavily. The van is unsafe to drive due to the rust and
mechanical failures. As a result of the many failures, the Fleet Maintenance manager John Stewart has
recommended the vehicle be replaced. This van is scheduled to be replaced through the CERF program
this fiscal year. The current van only travels within City limits. Many failures recently have made the
current vehicle unsafe to drive. The last incident occurred when one of the IT team staff was travelling on
West Hollis St and the brakes let go. The emergency brake was rusted and consequently did not work.
Fortunately traffic was light and there were no pedestrians.
According, we decided to send out an Invitation to Bid on a replacement for this vehicle under IFB0170-
122316 on December 8, 2016. The IFB was sent to five local car dealerships and posted on the City
website. We received two bids from Stoneham Motor Company; one for $24,909 with rear glass and the
other for $23,204 without rear glass. We have selected the second option of the 2017 Ford Transit
Connect Van XL at a price of $23,204 from Stoneham Motor Company, Stoneham, Massachusetts, to be
funded from the City CERF account.
Regards,
Bruce R. Codagnone
CIONT Division Director
Cc John Griffin Janet Graziano
229 Main Street « Nashua, New Hampshire 03060 e Phone (603) 589-3300 e Fax (603) 594-3434
