INSTRUCTIONS FOR BIDDERS:
Bids must be submitted with one (1) original and two (2) copies no later than 3:00 pm, Thursday, April 6, 2017 c/o
Central Purchasing, 229 Main Street, Room 128, Nashua, NH 03060, in sealed envelopes clearly marked “2017
Pavement Preservation Maintenance Program”. Bids will be opened and publicly read at that time. Results showing
all bidders* identities and their respective bid amounts will be available on our website, www.nashuanh.vov, under
Services; Bid Opportunities: Bid Results, (Refer to Document IFB0660-040617), within twenty-four (24) hours after the
opening.
Bids must be submitted in the format provided and address the items specified in the bid package. The City of Nashua
may reject any or all of the bids on any basis and without disclosure of a reason. The failure to make such a disclosure
shal] not result in accrual of any right, claim or cause of action by any unsuccessful bidder against the City of Nashua.
The City of Nashua reserves the right to waive any irregularities when the public interest will be served thereby. The City
of Nashua also reserves the right to negotiate any change or amendment in any bid without soliciting further bids if the
action is necessary for the best interest of the City of Nashua.
Bidders should note that there are two (2) Bid Schedules due to different funding sources and the Bidder should ensure
that similar Unit Prices for Items within both Bid Schedules should reflect the same value. Bids will be evaluated based on
lowest combined bid.
A mandatory pre-bid conference wil] be held at 11:00 am, Monday, March 20, 2017 at the City of Nashua Division of
Public Works, 9 Riverside Street, Nashua, NH 03062. You or your representative(s) are required to attend this
mecting if you intend to submit a bid. The mecting is an opportunity for the City of Nashua to overview the project and
objectives, and participants to request additional information directly from City of Nashua stalf managing or participating
in the project.
Beginning Thursday, March 13, 2017, bid documents will be available electronically from the City of Nashua website:
www. nashuanh.gov, under Services, Bid Opportunities; Current Bids; (Refer to Document IFB0660-040617). Please note
paper copies will not be available.
No bid documents are available at the Central Purchasing.
Delivery of the Bids shall be at the Vendor's expense. The time of receipt shall be considered when a Bid has been
officially documented by the Department, in accordance with its established policies, as having been received at the
location designated above. The City of Nashua accepts no responsibility for mislabeled mail. Any and all damage that
may occur due to shipping shall be the Vendor’s responsibility.
Postmarks or other timestamps will not be accepted in lieu of actual delivery. The firm can use whatever delivery
mechanism it chooses as long as i! remains clear that the firm is responsible for submissions prior to the date and time.
The City of Nashua assumes no liability for the payment of costs and expenses incurred by any bidder in responding to
this request for bids. All bids become the sole property of the City of Nashua. This request for bids is not a contract and
alone shall not be interpreted as such but rather serves as an instrument through which bids are solicited.
1FBO660-040617 2017 Pavement Preservation Maintenance Program
229 Main Street * Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 © Fax (603) 589-3233
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