City of Nashua
Office of the Treasurer
229 Main Street - Nashua, NH 03060 (603) 589-3193
Fax (603)589-3228
December 20, 2017
To: Board of Aldermen
From: David G. Fredette, Treasurer/Tax Collector
Re: Purchase replacement for two 2009 Ford F250 % ton 4X4 Pick-up Trucks with Plow (Parks & Rec)
The purpose of this communication is to inform the Board of Aldermen that two vehicles listed in the
FY2018 Adopted Budget under Planned CERF Replacements will exceed the ten percent purchase price
threshold. In particular, the two 2018 Ford F350 4x4 service body pick-ups with V plows has come in at
$98,038.08, which exceeds the 10% threshold by $4,657. (The CERF estimated replacement value is
$84,892). The reason for this variance is because the Parks and Recreation Department is replacing the two
F250 pick-ups with two F350 pick-ups with V plows. This V plow upgrade is necessary to improve the inner
city plowing and allow the ability to shelf-up snow on dead end streets. The Superintendent and Fleet
Manager both recommend this purchase. The vehicles were approved by the Board of Public Works at their
December 14, 2017.
Although the cost of this particular purchase is over the CERF estimated replacement cost the department’s
overall CERF budget was under by approximately $13,000 for the large mower recently purchased under the
CERF replacement program.
Pursuant to NRO 5-127.1 D Capital Equipment reserve Fund, which states: “During that fiscal year, the
city may purchase that equipment, or equipment that will serve the same stated purpose as the listed
equipment as long as the price does not vary by more than ten percent of the estimated replacement
value. All purchases from the Capital Equipment Reserve Fund must comply with the city’s purchasing
approval process. Any requests to use funds from the Capital Equipment Reserve Fund must be
approved by the board of aldermen.”
I respectfully request the concurrence from the Board of Aldermen for this planned purchase, which is
over the ten percent threshold.
17-023
