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e. Prime Contractors shall submit consent to sublet packages to the NHDOT at least 5
working days prior to said subcontractor (or lower-tier subcontractor) performing
work on site, On LPA projects, the Prime Contractor shall also provide a courtesy
copy to the town or the town’s consultant, if applicable.
f. LPA Projects Only: OFC is the sole approval authority for all LPA construction
projects. Consents to sublet shall be submitted directly to the OFC.
2. FHWA Form 1273, Required Contract Provisions:
a. The Prime Contractor shall insert in each subcontract all the stipulations contained in
the Required Contract Provisions. Primes shall further require their inclusion in any
lower-tier subcontract or purchase order that may in-turn be made. The Required
Contract Provisions shall not be incorporated by reference in any case.
b. In accordance with Section I, Paragraph 1, the Prime Contractor shall be responsible
for compliance by any subcontractor, lower-tier subcontractor or service provider.
This shall include any unpaid wages found to be owed that is not paid by a
subcontractor or lower-tier subcontractor.
ce. In accordance with Section I, Paragraph 3, “A breach of any of the stipulations
contained in these Required Contract Provisions may be sufficient grounds for
withholding of progress payments, withholding of final payment, termination of the
contact, suspension/debarment or any other action determined to be appropriate by
the contracting agency and FHWA.”
3. Certified Payrolls and Time Sheets:
a. Submission Format: Payrolls, as required by FHWA Form 1273, shall be submitted
electronically (email) as a pdf document to the NHDOT Contract Administrator,
consistently named in the following format: Contractor’s name (abbreviated is
acceptable) followed by the “week ending” date (yyyy/mm/dd). The Contractor’s and
each Subcontractor’s payroll shall be submitted as separate, individual files.
Example: Plow Brothers Inc 2017-12-09
b. Multiple Counties/States or Categories (Highway/Building/Heavy): Whenever
contracts have multiple wage determinations, contractors shall indicate, on each
payroll submission, which wage determination is applicable to the work.
c. Project Specific: Except for weekly gross pay, deductions, and weekly net pay, all
information shown on certified payrolls shall be project specific. Please reference
FHWA Form 1273 for additional payroll requirements and limitations.
d. Time Sheets: Every contractor shall create and maintain time sheets for every worker
performing work on the project. This includes salaried employees who perform work
in a classification, either intermittently or full time. Time sheets shall record all work
performed during the work week, both Federal and non-Federal, shop time, travel
time considered work time, including any time considered “hours worked” as
described under the Fair Labor Standards Act, Part 785. When requested, Contractors
shall provide copies of time sheets to the OFC in support of certified payroll report
information being provided. Time sheets, payroll records, and other basic records
relating thereto shall be maintained by the Contractor during the course of the work
and preserved for a period of three years from final invoice for all laborers and
mechanics working at the site of work.
