Rain and ordinary snow accumulations shall not be grounds for the cancellation or delay of pickup or delivery
unless both the vendor and the City agree that travel should not occur for safety or health reasons.
The City shall have the right of access to all portions of the facility at all reasonable times, for purposes of
inspection, monitoring and conducting tours. The City’s rights of access shall be conditioned upon compliance
with reasonable safety rules and regulations of the facility.
5.c. Equipment
The successful vendor shall provide and maintain sufficient equipment, in good working condition, to enable
proper servicing of this agreement.
5.d. Processing Facility
The vendor shall provide a description of the processing facility, including the type of equipment used and a
process flow diagram. Please indicate the number of years of operation, capacity, hours of operation and any
scheduled shutdowns. A tour of the facility for City officials will be arranged at a mutually convenient time, if
possible within two weeks of submittal of the Proposal.
5.¢e. Marketing Materials
At the request of the City, the successful vendor must be prepared to identify all processing facilities, secondary
haulers, and markets it intends to use for recycling the materials. This information will be kept confidential upon
request. The successful vendor must also minimize the amount of material entering the processing facility that is
disposed of as unrecyclable residue. This amount must not exceed 10% on an annual basis.
If, at any time during the fife of the contract, there is a change in the processing and / or marketing facility used,
the successful vendor shall request the City's approval for such a termination, amendment or replacement (60)
calendar days prior to the effective date of such termination, amendment and / or replacement and shail provide
the City with the name, address and phone number of the new Processor's office, the name of an individual
responsible for the processing operation, the site of storage and / or processing of the recyclable material, and
the names and addresses of the processor's secondary haulers and end markets.
Properly prepared materials MUST be marketed to end users that will recycle. Materials cannot be landfilled or
incinerated, except within the allowable residue limit.
5.f. Reporting Requirements
5. f.1. Scale Weights
The successful vendor must agree to accept the scale receipts of the Four Hills Landfill as the official
measure of weight. One ton weighs two thousand pounds.
5.1.2. Records and Reports
The successful vendor shall provide the City with a monthly activity statement and any supporting
documentation requested, of all recyclables tonnage accepted, and a statement of account for revenue /
costs. These monthly statements shall be provided to the City by the end of the second week of each
month for the previous month. A report shail be provided to the City by February 1 annuailiy, detailing
the previous service year's activities.
6. RECORDS and ACCESS
The successful vendor shall maintain record of amounts of acceptable materials delivered from the City. The
successful vendor shall maintain books and records in accordance with generally accepted accounting principles
and practices. The successful vendor shall make available to the City afl books and records necessary to verify
the amount of material delivered by the City.
