City REPRESENTATIVE. The City may designate a City representative for this contract. If designated, all
notices, project materials, requests by Contractor, invoice forms, and progress reports, and any other
communication about the contract shall be addressed or be delivered to the City Representative.
CHANGES TO SCOPE OF WorRK. The City may, at any time, by written order, make changes to the general
scope, character, or cost of this contract and in the services or work to be performed, either increasing or
decreasing the scope, character, or cost of Contractor's performance under the contract. Contractor
shall provide to the City within 10 calendar days, a written proposal for accomplishing the change. The
proposal for a change shall provide enough detail, including personnel hours for each sub-task and cost
breakdowns of tasks, for the City to be able to adequately analyze the proposal. The City will then
determine in writing if Contractor should proceed with any or all of the proposed change. If the change
causes an increase or a decrease in Contractor's cost or time required for performance of the contract as
a whole, an equitable adjustment shall be made and the contract accordingly modified in writing. Any
claim of Contractor for adjustment under this clause shall be asserted in writing within 30 days of the date
the City notified Contractor of the change.
When Contractor seeks changes, Contractor shall, before any work commences, estimate their
effect on the cost of the contract and on its schedule and notify the City in writing of the estimate.
The proposal for a change shall provide enough detail, including personnel hours for each sub-
task and cost breakdowns of tasks, for the City to be able to adequately analyze the proposal.
The City will then determine in writing if Contractor should proceed with any or all of the proposed
change.
Except as provided in this paragraph, Contractor shall implement no change unless the City in
writing approves the change. Unless otherwise agreed to in writing, the provisions of this contract
shall apply to all changes. The City may provide verbal approval of a change when the City, in its
sole discretion, determines that time is critical or public health and safety are of concern. Any
verbal approval shall be confirmed in writing as soon as practicable. Any change undertaken
without prior City approval shall not be compensated and is, at the City's election, sufficient
reason for contract termination.
CITY COOPERATION. The City agrees that its personnel will cooperate with Contractor in the performance
of its work under this contract and that such personnel will be available to Contractor for consultation at
reasonable times and after being given sufficient advance notice that will prevent conflict with their other
responsibilities. The City also agrees to provide Contractor with access to City records in a reasonable
time and manner and to schedule items that require action by the Finance Committee in a timely manner.
The City and Contractor also agree to attend all meetings called by the City or Contractor to discuss the
work under the Contract, and that Contractor may elect to conduct and record such meetings and shall
later distribute prepared minutes of the meeting to the City.
DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR DISCREPANCIES. Contractor warrants that
it has examined all contract documents, has brought all conflicts, errors, discrepancies, and ambiguities
to the attention of the City in writing, and has concluded that the City's resolution of each matter is
satisfactory to Contractor. All future questions Contractor may have concerning interpretation or
clarification of this contract shall be submitted in writing to the City within 10 calendar days of their arising.
The writing shall state clearly and in full detail the basis for Contractor's question or position. The City
representative shall render a decision within 15 calendar days. The City's decision on the matter is final.
Any work affected by a conflict, error, omission, or discrepancy which has been performed by Contractor
prior to having received the City’s resolution shall be at Contractor's risk and expense. At all times,
Contractor shall carry on the work under this contract and maintain and complete work in accordance with
the requirements of the contract or determination of the City. Contractor is responsible for requesting
clarification or interpretation and is solely liable for any cost or expense arising from its failure to do so.
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