May 5, 2016
To: John Griffin, CFO
From: Jennifer McCormack, Director
RE: Microfilm Scanner IFB0639-042216
Mr. Griffin:
The Library’s current microfilm scanner is an obsolete model and the software is no long
supported. We are replacing it with a newer reliable machine that provides the features that
researchers find most valuable: sharper images, the ability to select a print area, add
annotations and directly save files online storage sites like Dropbox or Google drive.
An invitation for bids (RFQ0173-042816) was sent to 3 vendors and posted on the city’s website
on April 4, 2016. Bids were received from 4 companies, bid tabulation is attached,
Based on our evaluation of the proposals | am recommending that we accept the bid from
Service Star in the amount of $12,982.00 for this purchase. Other bidders proposed
equipment, software and/or warranties that did not meet the specifications in the bid packet.
One bidder, Inception Technologies, did not comply with the bid instructions.
This purchase will be paid for from the library’s Equipment account 79.1.770 /71000, with
delivery and installation expected by June 30, 2016
Sincerely,
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Joo Jennifer McCormack, Library Director
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2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org
