THE CITY OF NASHUA The Gas Cis
Financial Services
Purchasing Department
May 26, 2016
Memo #16-147
TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE
SUBJECT: FINANCIAL (LAWSON/KRONOS ERP) SYSTEM CONSULTING SERVICES
CONTRACT (VALUE: NTE $90,000)
DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND: CAPITAL PROJECTS —
TECHNOLOGY; ACTIVITY DESCRIPTION: “NGIN” ERP SYSTEM
By way of background, the City of Nashua implemented the Lawson Software suite of financial
applications as part of its ERP Project. The FINPRO (Financial and Procurement) modules were
implemented and went live during April 2012. FINPRO includes modules such as general ledger,
accounts payable, requisitions, purchase orders and cash book. In January 2013, the HCM (Human
Capital Management) modules were implemented and went live. HCM modules include payroll, benefits
and human resources. During 2013, the Kronos timekeeping was also implemented.
As discussed by the Human Resources Director Larry Budreau during the FY2017 Proposed Budget
Hearing on May 18, 2016, the Payroll Manager will be retiring in July 2016. This retirement has created
the need to more fully document the current payroll processes and work flow in advance of hiring a new
Payroll Manager. In addition, as the Human Resources and Benefits staff have completely turned over
during the past year, Lawson and Kronos training is required.
The City has contacted professional services companies that specialize in Infor/Lawson and Kronos
implementation and training. As of the date of this communication, interviews with prospective
consultants are still taking place. It is our expectation that a consultant will be chosen early next week
and in advance of the Finance Committee June 1, 2016 meeting. Once the consultant is chosen, a scope
of services, fee schedule and timeline will be created.
The Director of Human Resources, Director of Information Technology, Accounting Manager and Chief
Financial Officer are participating in the interview process. Their plans call for providing additional
information to the Finance Committee next week.
Respecttully,
CO Un. JA Ute
an Kooken
Purchasing Manager
Cc: L. Budreau J. Griffin
229 Main Street » Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3344
