Exhibit B
Scope of Services, Contract Time, Fee Schedule
* Corrective maintenance procedures from the point that service request is converted toa
work order and the routing and closing of the work order
¢ Preventative maintenance routing based on asset classification and the OWNER’s range
of assets as well as approval, closure and tracking.
The intent is to create basic work flow that can then be implemented in CMMS to serve as
foundation of the OWNER’s maintenance program.
C.2.2 Prepare inventory data for loading
ENGINEER will prepare a data load file to populate the CMMS with the asset data
developed during the inventory task. It is expected that this will include asset identification
number, locational information, estimated installation date, and specification information
and condition. ENGINEER is including an allowance of 20 hours to develop a load file to
import to the CMMS. Depending on how CMMS has been configured it may not be
possible to load all data developed during data collection phase. ENGINEER’s assumption
is that OWNER’s and Vendor’s staff will be responsible for the import into Cartegraph.
C.2.3 Develop work order coding
The CMMS can be a powerful tool to track the efficiency of the maintenance function as well
as to retain data that will be required for various EPA reports (FOG issues, overflows,
backups, miles of pipe cleaned, # of manholes cleaned, etc.). The focus of this task will be to
review existing coding and to modify, as necessary so that different work types can be easily
differentiated (planned versus unplanned), and the type of problem being addressed as well
as the outcome of the effort. ENGINEER’s assumption is that OWNER’s and Vendor’s staff
will be responsible for the import into Cartegraph.
C.2.4 Identify key preventative maintenance procedures
ENGINEER will work with OWNER to identify 10 to 15 most critical PM tasks that should
be performed to collection system and will assist OWNER in developing job plans for those
activities. The intent is that the job plans can then be assigned to asset classifications with
established frequencies to jump start the OWNER’s preventative maintenance program and
to be consistent with the spirit of the CMOM requirements. ENGINEER’s assumption is
that OWNER’s and Vendor's staff will be responsible for the import into Cartegraph.
C.2.5 Identify key performance metrics and regulatory requirements
ENGINEER will work with the OWNER to develop key performance metrics to track the
efficiency of the maintenance program and to document any existing gaps in resources to
fully perform the maintenance function. Typical metrics include planned to unplanned
work order time, PM backlog, PM’s completed on time, PMs closed without completion,
unplanned equipment downtime, Equipment availability. ENGINEER will work with the
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