. Community Development 589-3095
City of Nash ua Planning and Zoning 589-3090
. sons Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 CS cemmision Saeaiee
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119
Date: June 1, 2016
To: Jim Donchess, Mayor
From: Sarah Marchant, Community Development Division Director
Re: Finance Committee - Contract to Purchase 8 Replacement Fixed Route CNG Buses for the City
of Nashua (Value $3,966,832)
The Nashua Transit System (NTS) went out to bid under RF'P0156-010716 CNG Low Floor Buses
to replace eight of its fixed route buses over the winter of 2016, in accordance with both the City of
Nashua and FTA procurement procedures. After a lengthy RFP process, including many approved
equals for FTA purposes, we only received one final bid, which was submitted by Gillig. Per FTA
requirements, the City determined that Gillig met the criteria as a responsible contractor in
accordance with 49 U.S.C. § 5325(j) of the United States Code.
30 FT Gillig CNG Bus - $494,054
35 FT Gillig CNG Bus - $500,654
The City refined the requirements and asked Gillig to send a best and final offer, which reduced the
price by $1,500 per bus to the following:
4- 30 FT Gillig CNG Bus - $492,554
4- 35 FT Gillig CNG Bus - $499,154
Total cost 8 buses = $3,966,832
As the City is looking to expand its CNG fleet, the Federal Transit Administration (FTA) will pay
up to 85% of the capital costs of this purchase. The NTS has been saving FTA capital funds for four
years in anticipation of our overdue fleet replacement needs and has 5310, 5339 and 5307 funds in
reserve to cover 85% of the costs. In addition, the City of Nashua worked with Nashua Regional
Planning Commission (NRPC) and the State of NH, to secure matching funds from the State to
offset the City’s costs in this purchase. The State of NH has committed to half of the 15% local
match through their FY16 fiscal budget and State Transportation Improvement Plan (STIP), which
leaves only 7.5% ($297,512.40) of the total contract to be funded by the City. The City’s portion is
part of the approved CERF funding plan for FY16.
Nashua Transit recommends awarding the contract to replace eight of the City’s low floor buses to
Gillig, Hayward, California, in the amount of $3,966,832.
