City of Nashua
Office of Emergency Management Justin Kates, Director
; 603.722.0288
229 Main Street kates/@nashuanh.gov
Nashua, New Hampshire 03060
June 22, 2016
TO: DAN KOOKEN
PURCHASING MANAGER
SUBJECT: | CONTRACT AWARD FOR EMERGENCY NOTIFICATION SYSTEM
(VALUE: $66,000)
DEPARTMENT: 156 EMERGENCY MANAGEMENT: FUND: GENERAL
ACCOUNTING CATEGORY: 54 PROPERTY SERVICES
The City has a need to provide notification services to citizens and businesses during emergency and
non-emergency situations. Notification by phone, text message, e-mail, and social media can be widely utilized
across all departments in the City. Experience during the past few emergencies in Nashua have demonstrated the
need for this capability.
An Emergency Notification Committee, including representatives of Emergency Management, Police, Fire, Public
Works, Public Health, Community Development, School District, Information Technology, GIS, and Pennichuck
Water met frequently throughout 2016 to review the City’s existing sen/ice for emergency and non-emergency
notifications, provided by CodeRED. After comparing many vendors in the field of notification systems and
recognizing the value of retaining our existing caller database that has grown over the past three years, the
committee determined the CodeRED notification system by Emergency Communications Network, LLC provided the
best value, and best service for an unlimited access contract. The contract has been reviewed by our Legal
Department.
Pursuant to NRO § 5-84 (A)(3), fhe new service will contain pricing and be purchased based on co-operative
General Services Administration (GSA) Contract Schedule 70, Contract #GS-35F-0253W, Special Item Number
132-32. Additionally, other supplier pricing was investigated prior to determining this to be best value for the city. The
Emergency Management Director was able to negotiate the standard GSA pricing down over 65 percent to a final
cost of $22,000 per year for a three year net contract totaling $66,000. In addition, we were able to include unlimited
service for Pennichuck Water for their entire service area.
Pursuant to NRO § 5-74 (B) which states that a contract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose shall be approved
by the full Board of Aldermen before the contract shall become binding on the City.
All three years will be funded by as a budgeted item in Department 156 Emergency Management.
Two additional contract addendums are included to provide local access to FEMA’s Integrated Public Alert &
Warning System (IPAWS) and CodeRED’s Weather Warning functionality at no cost for as long as the State of NH
retains a contract for these features as part of their NH Alerts service. These are some of the many benefits to
