To:
From:
Re:
F. Motion:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: July 26, 2016
Stephen Dookran, P.E., City Engineer
Engineering Department
Rail Trail Lighting
To approve the vendor contract for the purchase of lights and poles for the Nashua
Heritage Rail Trail to Consolidated Electrical Distributors Inc. of Manchester, NH
for the amount of $87,288.00. Funding will be through Department 177 Parks &
Rec; Fund: CIP; Activity: Rail Trail Lighting.
Approximately three years ago, the City of Nashua installed 32 solar-powered
lights approximately 13 ft high along Nashua Heritage Rail Trail between Main St
and Eaton St. Many of these lights and poles have been severely vandalized and it
has been determined that the lighting levels produced by these systems may not
have been adequate or reliable at certain times. The City proposes to replace the
existing lights with more durable and reliable system consists of pole-mounted
LED luminaries wired overhead. This new lighting system will completely
replace the existing solar lighting along the trail between Main St. and Eaton St.
The LED luminaries will be the same luminaries, King Luminaire LED Pendant
60 Watt, used on the recent Main Street Sidewalk Improvements project. The
King Luminaires are aesthetically pleasing and have performed well. The light
poles will be pre-stressed concrete poles. The concrete poles will be painted black
and are aesthetically pleasing. They are easy to install and have a long service life
as they are resistant to freeze-thaw effects and corrosion. The lighting system will
be powered with electricity provided by the public utility, Eversource.
A Request for Proposals (RFP) was emailed to four vendors and posted on the
City’s website on July 8, 2016 for the supply of lighting assemblies including
LED luminaires, concrete poles and appropriate mast arms for the project. Two
proposals were received on July 22, 2016, from the following vendors:
Rockingham Electrical Supply Co Inc. of Newington, NH $86,448.98
Consolidated Electrical Distributors Inc. (CED) of Manchester, NH $87,288.00
Neither vendor prepared their proposal in full accordance with the RFP, in
particular, the photometric plan for this project to demonstrate adequate
pedestrian illumination and spill control. When communicating with the vendors,
CED was more responsive to all the City’s questions and requirements and agreed
to provide the photometric plan at no additional cost. Whereas, according to
Rockingham Electrical Engineering, there will be an additional fee to prepare the
photometric plan. At this point Rockingham Electrical has not provided the fee
but Engineering estimates it at about $1,200.00. Therefore, Engineering is
