Finance Committee — 04/06/2022 Page 4
Mayor Donchess
Mr. Hudson?
Daniel Hudson, City Engineer
Mr. Mayor - so this is the Dig Sewer Contract as we call it. We have previously brought a CCTV inspection of lining
program which is the preservation of pipes that are in good shape. This is for actually digging up and replacing pipes that
are in poor condition. We bid this project out and received 4 bids. Jennings Excavation was the low bidder, but we had
some concerns about some of their bid items. We ended up having a discussion with them and they decided to withdraw
their bid, so we awarded it to the second low bidder which we think is in the best interest of the City and then Jennings in
the run.
This is for planned sewer replacement work. We plan to replace about 4,000 feet of pipe. It also covers emergency work
when we need the assistance. As luck would have it, last night we had discovered a sink hole on Main Street right at the
intersection of Main, and Water, and Park. You may have seen a plate in the road with some cones around it. This
contract allows us to mobilize the contractor quickly to do that work which is often times if it’s deep work and that sort of
thing often times we need to bring in a contractor to do it, so this gives us a contractor in the City working on a regular
basis that we can also mobilize for emergency repairs.
Mayor Donchess
Anyone?
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
Re: Assessing Data Dashboard Consulting Services in the amount not to exceed $82,040 funded from 55699 Other
Contracted Services/Revaluation Bond (Assessing)
MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE, AND APPROVE A REQUEST FOR CONSULTING
SERVICES TO USE OUR EXISTING GIS SYSTEM AND ASSESSING CAMA TO CONFIGURE A PUBLIC FACING
CITY-WIDE PROPERTY REVALUATION SERVICES WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE,
INC. (ESRI) PROFESSIONAL SERVICES IN THE AMOUNT NOT TO EXCEED $82,040. FUNDING WILL BE
THROUGH DEPARTMENT: 132 ASSESSING; FUND: 55699 OTHER CONTRACTED SERVICES/REVALUATION
BOND
Mayor Donchess
Miss Kleiner?
Kim Kleiner, Administrative Services Director
Good evening members of the Committee. We all know that this year as we are facing the revaluation we are particularly
concerned with the amount of information that we can get out to our residents so that they can understand their new
property assessment and also historical data. So we reached out to ESRI who is our GIS provider who has done quite a
bit of work in this field with communities across the country. So ESRI designed an equitable property value tool and many
communities across the country have been using this not only when they have a revaluation, but also just in the general
course of opening up public transparency.
So we discussed with ESRI if it was possible at this time to create such a tool prior to the values being introduced by
Vision which should be sometime the end of July beginning of August. We felt it was important for our citizens to be able
to go out and review their new property assessment for historical data, comparable data across the City, their tax liability.
It has a tax calculator tool. It also has a property assessment appeal tool which we have had inquiries in the past about
could the City develop some type of appeal tool to make it easier for our citizens. So this does include that.
ESRI came back, we discussed it, and they feel that they can meet our time deadline. Because this tool deals directly
with the revaluation, Legal did weigh in that they felt that it would fit under the bond. We have the money remaining on
the bond for the revaluation and that would be the funds that we would be using to create the tool. It would connect
directly with our CAMA so it would pull information from our assessing CAMA system and it can be used well into the
