#20) THE CITY OF NASHUA “the Gate City"
Information Technology Division
Date: July 14, 2016
To: Dan Kooken, Purchasing Manager
From: Bruce Codagnone, CIO/IT Division Director
Re: Lawson Hosting and Upgrade Project
Mr. Kooken,
The City of Nashua’s ERP application, Lawson, is hosted by an external vendor. This vendor, Affiliated
Computer Services, Inc. (ACS), was recently acquired by Atos IT Outsourcing Services, LLC. During the
budget process, | mentioned that we had heard that our vendor would not provide hosting services going
forward. On July 7", Atos officially notified us that they will no longer provide hosting services to the
public sector and education verticals and that our hosting service will end when our contract naturally
expires on November 30" of this year. In addition, we had been in discussion with Atos to upgrade the
Lawson application to version 10. The upgrade and transition of moving the applications in-house,
utilizing remote managed services, will take a minimum of 4 to 6 months. Consequently, we did not have
time for the normal RFP process and a transition given the tight timeline. As a result, we reached out to
the original bidders of the original hosting RFP and asked for updated quotes. The quotes requested
were to upgrade the application and provide options for hosting in their respective data center or we host
the application internally on our servers and they provide remote managed services.
Upon review of the quotes, we decided to go with TEAMabsolute. We will host the application on-site and
TEAMabsolute will upgrade the application and provide remote managed services. This scenario will
result in a $120,000/year savings over our current arrangement starting in year two.
The request to the Finance Committee is to purchase the hardware and software necessary to host the
application here at the City and to enter into a contract with TEAMabsolute to upgrade the application
and provide remote managed services going forward.
Cost breakdown of this request is as follows:
Upgrade Lawson to Version 10 $ 163,800
Hardware / Software to be purchased $ 72,363
Remote Managed Services (Per Year) $ 90,000
Regards,
basal
Bruce R. Codagnone
CIO/IT Division Director
229 Main Street » Nashua, New Hampshire 03060 Phone (603) 589-3300 » Fax (603) 594-3434
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