Finance Committee Page 12
August 3, 2016
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: FY17 Engineering Services - Landfill (Value: Not-to-Exceed $80,000)
MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SANBORN HEAD & ASSOCIATION IN AN AMOUNT NOT-TO-EXCEED $80,000. FUNDS ARE
AVAILABLE IN DEPARTMENT 168, SOLID WASTE; 53, PROFESSIONAL & TECHNICAL SERVICES
MOTION CARRIED
UNFINISHED BUSINESS — None
NEW BUSINESS - None
TABLED IN COMMITTEE
MOTION BY ALDERMAN SIEGEL TO TAKE FROM THE TABLE THE COMMUNICATION REGARDING
THE CodeRED CONTRACT
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: CodeRED Contract (Value: $22,000)
MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AWARD THE CONTRACT TO EMERGENCY COMMUNICATIONS NETWORK IN
THE AMOUNT OF $22,000. FUNDS ARE AVAILABLE IN DEPARTMENT 156, EMERGENCY
MANAGEMENT; GENERAL FUND; 54, PROPERTY SERVICES
ON THE QUESTION
Mr. Justin Kates, Emergency Management Director
The time has come for us to renew our contract with CodeRED. This is a bit of a different contract. We've
been able to negotiate price down from where it was over the past three years. We met with the key
stakeholders from the city that are responsible for sending out emergency notifications, the police department,
the fire department, public health and emergency management as well as public works to discuss if it made
sense to continue our service with Emergency Communications Network or to look at other services. We did
get some additional information from some of the key competitors and we found that for the most part it really
didn’t make sense for us to switch to another vendor. The main reason being we would have to start from
scratch on the development of our contact database. Previously the contract was for $36,000 per year and we
are going to maintain the same level of service with this but we’ve been able to negotiate it down to $22,000
per year.
Alderman Siegel
The question that | have is about the CodeRED concept in general. In an environment where a large number
of people are running around with Smart Phones and other devices that are receiving alerts; whether you sign
up for them or not, | am wondering to what extent the CodeRED function is really something that we need to
pay for. We are sort of getting it along with our existing services.
Mr. Kates
That question actually came up three years ago when we had initially gone for CodeRED. | honestly have a
little bit of a different perspective on these types of technology things. | don’t have a land line at home. |
barely use any of these old fashioned technologies as they like to call them. From my perspective and one of
