25) THE CITY OF NASHUA ‘The Gate City”
Financial Services
Purchasing Department
September 1, 2016
Memo #17-047
TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE
SUBJECT: CHANGE ORDER #1 TO THE LAWSON/KRONOS ERP SYSTEM CONSULTING
SERVICES CONTRACT (VALUE: NOT TO EXCEED $90,000)
DEPARTMENT: 113 BENEFITS; FUND: GENERAL FUND BENEFITS INTERNAL
SERVICE FUND
By way of background, the City of Nashua implemented the Lawson Software suite of financial
applications as part of its ERP Project. The FINPRO (Financial and Procurement) modules were
implemented and went live during April 2012. FINPRO includes modules such as general ledger,
accounts payable, requisitions, purchase orders and cash book. In January 2013, the Human Capital
Management (HCM) modules were implemented and went live. HCM modules include payroll, benefits
and human resources. .
Atits June 1, 2016 meeting, the Finance Committee approved a contract not-to-exceed $90,000 with
Surety Systems, Inc. which provided the City with a Lawson consultant who has worked with Payroll,
Benefits, and Human Resources to document, troubleshoot and improve implementation, and train
employees. Because the staff has completely turned over during the past year, continuing this
engagement is necessary.
Change Order #1 is for an additional amount of $90,000 bringing the contract total after this Change
Order to a total not-to-exceed $180,000.
The change order will provide an additional 13 weeks of consulting at $142/hour plus expenses. The
consultant will continue to provide Lawson HR/Benefits/Payroll support. He will train the new Payroll
Manager and new Payroll Analysts. He will provide training to new Benefits and HR employees so that
they can perform routine processing and varied system queries, set up benefits plans, implement pay
scale changes, set up and process CY16 Affordable Care Act reporting, etc. He will continue to work with
City Hall, the School District and the Police Department on a series of incremental! improvements in the
use of Lawson’s HCM capabilities.
The present contract with Surety Systems, Inc. is attached for reference.
The Director of Human Resources, Director of Information Technology, Chief Financial Officer and the
Purchasing Department recommend approval of Change Order #1 with Surety Systems, Inc. of Raleigh,
NC for an amount not to exceed $90,000.
Respectfully,
(%e | W—
an Kooken
Purchasing Manager
Cc: L. Budreau J. Griffin
229 Main Street * Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3344
