Finance Committee Page 4
September 7, 2016
Mr. Kooken
The actual addendum | believe had questions answered and the requirement is when they return their bid that
the addendum be returned and singed along with their bid. VWWhen they don’t do that, we do disqualify the bid.
Alderman Siegel
So am | correct in my assumption that the addendum or questions were by the bidder?
Mr. Kooken
By the total number of bidders on the project so whatever questions came in over the time period then we put
those questions out there. The reason that we do this is because you cannot assume that the bidder bid on
the correct information if they did not return that addendum.
Alderman Siegel
| understand that so it was more than they would have generated those questions, it was the entire pool of
questions that all of the other bidders might have had. So everyone had the same understanding of what was
being bid on.
Mr. Kooken
Exactly.
Alderman Siegel
| was under the assumption that if they didn’t have any questions and they just left it alone that was still
$15,000 cheaper but because you don’t have a certainty that they knew what they were bidding on that’s why
they were disqualified.
Mr. Kooken
Correct.
Captain EZ Paulson, Nashua Police Department
| will elaborate a little more, Alderman Siegel. They also did not return any scope of work. It was easiest to
disqualify on the addendum. | think that’s why the memo reflected that but they also did not return any scope
of work for the project.
Alderman Siegel
That would have definitely been easier for me to understand.
Alderman Clemons
| am going to be recusing myself from this vote as Mr. Beaulieu contributed to my political campaign.
Alderman Siegel
Is that actually a legitimate reason to recuse oneself? There are a variety of people who have contributed to
political campaigns and | believe it is whether or not you have personal financial gain associated with the
