City of Nashua
Central Purchasing
229 Main Street
Nashua NH 03060
603-589-3330 Fax: 603-589-3344
September 26, 2016
TO: MAYOR Donchess
FINANCE COMMITTEE
SUBJECT: | ADDITIONAL SOFTWARE, LICENSING & MAINTENANCE FOR FINANCIAL SYSTEM
(VALUE: $50,820)
DEPARTMENT: 122 INFORMATION TECHNOLOGY
ACTIVITY DESCRIPTION: TECHNOLOGY OPERATIONS
Background
The City issued a Request for Proposal (RFP) and received proposals for an integrated Financial
Management software system referred to as Enterprise Resource Planning (ERP), and related services
for implementation in its $7.5 million capital project entitled Nashua Government Innovation (NGIN). The
funding of the project for the replacement and modernization of the city-wide systems that include
financial and other business process systems were through the sale of bonds approved by the Board of
Aidermen in July 2009 through Resolution R-09-203.
A formal Business Case for the City’s new NGIN project was presented to City administration and the
Board of Aldermen. The Business Case concluded that the existing system’s obsolescence and
limitations posed an unmitigated threat to the City’s financial data and would leave the City unprotected
and vulnerable. Furthermore, there were significant gaps between what the current systems could do in
comparison to the features of anew ERP system that represented best government practices and
features that City staff identified as requirements. In light of these compelling conclusions, replacement
of the old systems with commercial-off-the-shelf (COTS) software solutions was the best viable solution
for the City. The NGIN project was envisioned to address all three major components of a legacy
replacement program: ERP financials; Licensing, Permitting and Code Enforcement, and ECM (electronic
content management).
In July 2009, the City’s Budget Review Committee of the Board of Aidermen approved the bonding of
$7.5 million for the City’s entire systems modernization projects (NGIN), which included approximately
$5.5 million for the ERP Financials System implementation that was part of — the ERP financials was the
first and largest component of NGIN.
The City’s ERP Project Management Team and other appropriate staff coilaborativeily recommended the
selection of the Lawson (now Infor) financial management application as their software product of choice.
Final pricing and contract terms & conditions with Infor Software included all modules, software
maintenance and also included further discounts for fixed price future purchases of software, licenses,
services, and training.
Modules for the Infor ERP application were implemented in a phased approach. User's licenses were
purchased on a limited basis initially to cover only the users that needed them. The core components of
the financial system were implemented on April 12, 2012 and the core modules of the Human Capital
Management system were implemented on January 1, 2013.
