aw Nashua
a@B™ Public
Ge CLibrary
September 27, 2016
To: John Griffin, CFO
From: Jennifer McCormack, Director
RE: IFB0475-083116 West Wing Renovation
Mr. Griffin:
After years of planning the library Board of Trustees is moving forward with the renovation of the West
Wing of the library to create the Chandler Memorial Wing. This renovated wing will include 6 meeting
rooms, an expanded computer training room and will continue to house our media collections,
Incorporated into the design are elements agreed to with the Chandler heirs, including some
architectural details that are similar to the design of the Chandler building and some artifacts from the
building itself.
An invitation for bids (1FB0475-083116) was sent to 19 contractors and posted on the city’s website on
Friday July 22, 2016. A mandatory pre-bid conference was held on Thursday, July 28, 2016 and was
attended by representatives from 12 general contractors and 5 subcontractors. We received bids from
6 firms: please see the attached bid tabulation and evaluation sheets for the details on the bids
received.
The Board of Trustees reviewed the proposals with the assistance of their architect Peter Tennant and at
a special meeting on September 22, 2016 voted to award the contract to Project Resource Group from
Francestown, NH and include alternates 3 (column surrounds) and 4 (bathroom) for a total cost of
$440,583. Alternate #1, moisture mitigation, will be added via change order if it is deemed necessary
after testing at a cost of $28,330 bringing the potential total project cost to $468,913.
This project will be entirely paid for from the Chandler, Hickey and Locke trust funds which are managed
by the Board of Trustees and the proceeds from the sale of the Chandler building. Construction is
expected to begin in mid-October and be completed in March, 2017. We are seeking approval of a
contract with Project Resource Group in an amount not to exceed $468,913.
Sincerely,
Jennifer McCormack, Library Dire
2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org
