Finance Committee Page 7
November 2, 2016
From: Dan Kooken, Purchasing Manager
Re: To Purchase Winter Road Sand (Value: $16,000)
MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
PLOURDE SAND & GRAVEL IN THE AMOUNT OF $16,000. FUNDS ARE AVAILABLE IN DEPARTMENT
161, STREETS; GENERAL FUND
ON THE QUESTION
Alderman Siegel
It was hard to ignore that this bid was one penny below the other bid. That’s highly unusual and honestly it
raises a red flag to me. | am sure these people are fine but | don’t ever see that happening without something
really bizarre going on.
Mr. Kooken
| was surprised as anybody else but there’s no way they could have known from us anyhow what their
competitive bids were.
Alderman Siegel
It can happen and | want to make it clear that | am not disparaging any of the bidders, it’s just unusual.
Mr. Kooken
| thought so too.
Mayor Donchess
These are submitted on a sealed basis.
Mr. Kooken
Yes.
Mayor Donchess
And you open them all at one time, correct?
Mr. Kooken
Yes.
Alderman Siegel
| absolutely agree and | have no issue with how the Purchasing Department conducts this, it’s just very
unusual.
MOTION CARRIED
