ge) THE CITY OF NASHUA "The Gate City’
Division of Public Works
Solid Waste Department
August 18, 2016
Re: Memo-— Sanborn Head & Associates Design, Permitting and Bid Document
Preparation — Phase III Landfill Construction
To: Daniel Kookan, Purchasing Manager
Carolyn O’Conner, DPW Financial Manager
This memo supports the Solid Waste Department’s request to issue a contract and purchase order to
Sanborn Head & Associates, Inc. (SHA) for $200,000 to prepare design, permitting and bid documents
for construction of the Phase III lined fandfill. This is the final phase of the lined expansion landfill
permitted by the New Hampshire Department of Environmental Services (NHDES) in standard permit
#DES-SW-SP-95-002 issued on June 26, 1995. The Phase II landfill will cover approximately 10 acres and
will be constructed adjacent to the southern boundary of the Phase II landfill.
Pursuant NRO § 5-83 Professional Services, which allows the purchase of professional services without
soliciting competitive bids, the Solid Waste Department intends to award this work directly to SHA. SHA
has served as the City’s consulting engineers for the Four Hills facility since approximately 2009,
providing expertise in environmental permitting, landfill gas design and construction, and other landfill
infrastructure projects. They have detailed knowledge of the site and the project requirements and
objectives. Retaining another engineering company to perform this work would result in duplication of
effort and delays. The construction of the Phase Ill lined landfill should commence within the next one
to two years to ensure the City’s waste disposal capacity is not interrupted when available capacity in
the Phase I/Il landfill is exhausted.
Respectfully Submitted,
Jeff Lafleur
Superintendent, Solid Waste Department
Cc: Lisa Fauteux, Director of Public Works
840 West Hollis Street » Nashua, New Hampshire 03062 e Phone (603) 589-3410 « Fax (603) 589-3448
