=) THE CITY OF NASHUA “The Cate City’
Division of Public Works
Solid Waste Department
September 6, 2016
Re: Memo—Sanborn Head & Associates Phase IV Lanafill Permitting for FY2017
To: Daniel Kookan, Purchasing Manager
Carolyn O’Conner, DPW Financial Manager
This memo supports the Solid Waste Department's request to issue a contract and purchase order to
Sanborn Head & Associates, Inc. (SHA) for $300,000 to prepare permitting documents for the proposed
Phase IV landfill. The permitting documents include New Hampshire Department of Environmental
Services (NHDES) Type IA solid waste facility permit modification and an Alteration of Terrain (AoT)
permit for storm water management. This contract and purchase order would cover work performed by
SHA in FY2017. An additiona! $200,000 budgeted over several more fiscal years will likely be required to
complete the permitting process.
The proposed Phase IV lined landfill is to be sited in the valley formed by the closed MSW landfill and
the Phase | lined landfill. It will cover approximately 27 acres with an estimated capacity of 2.6 million
cubic yards. It will potentially provide the City with 20 additional years of disposal capacity.
Pursuant NRO § 5-83 Professional Services, which allows the purchase of professional! services without
soliciting competitive bids, the Solid Waste Department intends to award this work directly to SHA. SHA
has served as the City’s consulting engineers for the Four Hills facility since approximately 2009,
providing expertise in environmental permitting, landfill gas design and construction, and other landfill
infrastructure projects. They have detailed knowledge of the site and the project requirements and
objectives. Retaining another engineering company to perform this work would result in duplication of
effort and delays.
Respectfully Submitted,
Jeff Lafleur
Superintendent, Solid Waste Department
Cc: Lisa Fauteux, Director of Public Works
840 West Hollis Street » Nashua, New Hampshire 03062 e Phone (603) 589-3410 Fax (603) 589-3448
