THE CITY OF NASHUA “The Gate City
Information Technology Division
Date: November 2, 2016
To: Dan Kooken, Purchasing Manager
From: Bruce Codagnone, CIO/IT Division Director
Re: Nashua Licensing and Permitting Project (RPF0611-033116)
Mr. Kooken,
The City issued a Request for Proposal (RFP) with the aim of finding a vendor who could provide a City-
wide Licensing and Permitting Solution for the City of Nashua.
The objective was to identify available products and services in the marketplace that would satisfy the
Licensing and Permitting functions for all departments/divisions within the City. The Project Team invited
potential suppliers to provide information about their likely solution and services.
The City received eleven extensive proposals as a result of the RFP. The Project Team was composed of
representatives from the Building Department, Planning Department, Code Enforcement, Environmental
Health, as well as City Clerk and Information Technology. The Team reviewed each proposal in detail,
narrowing their decision down to 4 vendors. The four vendors were: Accela, Wagsys, CityView and
Davenport. It was requested that these four vendors come in and demonstrate their solution.
Presentations by each vendor were made to the Project Team and individual feedback was provided by
Team on each vendor's solution.
As a result of an in-depth review, the Project Team selected Wagsys for the Licensing and Permitting
solution for the City. The Team recommends awarding the contract to Wagsys Software Solutions in the
amount of $136,500.
The selection criteria and the weights associated with each criterion are in the chart below.
EMPHASIS
Criterion Weight Rating Scale
‘5 Year Cost 15% 0 | Fails to Fit
.2 Directional Link to ESRI 10% 1 | Poor Fit
Security Levels 10% 2 | Fair Fit
‘Meets Requirements 45% 3 | Good Fit
Mobile Capable 10% 4 |Very Good Fit
Audit Log Functionality __ 5% 5 [Excelient Fit
Forms Design Tool 5%
Report Writer / Crystal 5%
‘Vendor References 5%
‘Citizen Portal . 5%
implementation Timeframe 5%
Training | 410%
i Total 100%
229 Main Street » Nashua, New Hampshire 03060 » Phone (603) 589-3300 « Fax (603) 594-3434
